Create a New Event

Events are the basic information about a course, including the name, description, and other permanent features. Each course is one event. For additional information about all options, take the Creating and Managing Instructor-Led Training online course or visit Cornerstone's online help.

1. Navigate to the Manage Events & Sessions page.  

   
   1. Hover over the ILT tab.
   2. Click Manage Events & Sessions.

2. Click the Create New Event link. 

   

3. Record the Properties. 

    

   Helpful Note:

   Review detailed information about the Properties page.

   1. Type the event name in the Event Name field. 

       

      Helpful Note:

      Do not use the word “Training”, “Course”, “Class”, etc. in your event name.

   2. In the Vendor field, click the arrow icon. In the pop-up box, click the blue plus sign next to your Vendor name.
   3. Type the training length in hours and minutes in the Training Hours field.
   4. Type a description of the training in the Description field.
   5. Type an objective for the training in the Objectives field.
   6. Select a subject.

   7. Click the Add Subject link. In the pop up box, select a subject that relates to the training. 

       

      Helpful Note:

      If you are unsure of which subject applies to your training, review the subject definitions. You may choose multiple subjects, if applicable.

   8. Check or uncheck the options for Options, if desired.
   9. Check or uncheck the options for Ability to Select Session, if desired.
   10. Select a training contact.
       1. Click the arrow icon next to Training Contact.
       2. In the pop up box, type the name of the training contact.
       3. Click the Search button.

       4. Click the name of the training contact. 

           

          Helpful Note:

          Do not use admin account names for the training contact.

4. Click the Next button 

   

   .

5. Set the availability. 

    

   Helpful Note:

   Review detailed information about the Availability page.

   1. Check the Copy Availability To New Sessions checkbox, if desired.
   2. Select Group in the Select Criteria drop down menu.
   3. Click the arrow icon.
   4. Click the plus sign next to the appropriate group.
   5. Click the Done button.
   6. Ensure that the check boxes for “Pre-Approved” and “Register Upon Approval” are checked.

6. Click the Next button 

   

   .

7. Record the Session Defaults. 

    

   Helpful Note:

   Review detailed information about the Session Defaults page.

   Session defaults will copy to all sessions created for this event. You can change these selections on individual sessions.

   1. Uncheck the Allow Advance Registration for Interested Users checkbox.
   2. In the Registration Deadline field, type the number of days before the start of the session you would like registration to close. 

   3. Type the Minimum Registration and the Maximum Registration number. 

       

      Helpful Note:

      If the minimum registration number is NOT met before the start of the session, nothing happens. The administrator still must manually cancel the session.

   4. Uncheck the Allow waitlist sessions in this event checkbox, if desired, and select waitlist options.
   5. Add instructors by clicking on the Add Instructors link.

   6. Select the instructor from the list. 

       

      Helpful Note:

      If the instructor is not in the instructor list, they must be added to the vendor before you can select them.

8. Click the Save button  

   

   to save the event.