Availability

About Availability

Availability defines the learners who can search for and request a learning object. There are many ways to define availability, such as by group, division, or individual learners.

If no availability is set for a learning object, then learners cannot search for or request the learning object. However, learning objects with no availability can still be assigned by administrators using learning assignments.

Leave availability blank for any learning object you do not want to appear to learners, such as for learning objects that are only part of a curriculum or learning objects that are not ready to be taken by learners.

Helpful Note:

Learners can view sessions that are not available to them by checking the View All Session button on the Event Summary page. If learners attempt to request a session that is not available to them, an exception request will be created. To prevent learners from seeing sessions that are not available to them, check the Do not allow users to Request this session by Exception Request checkbox when creating sessions.

Commonly Used Availability

For best results, use these criteria and values for these common situations

Table of the criteria and values that should be selected to allow common groups of learners to request training
Learners Allowed to Request Learning Object	Criteria	Value
All Ohio State University learners (includes employees, students, consultants, contractors, and anyone with an Ohio State Username (lastname.#)	Division 1	The Ohio State University
All Ohio State Employees, including student employees	Group	All Ohio State Employees (w/ student employees)
All Ohio State Employees, excluding student employees	Group	All Ohio State - No Student Employees

Critical Note:

Do not select All Users for availability unless you have explicit permission from the BuckeyeLearn Support team.

How to Set Availability

While it is slightly different in different areas of BuckeyeLearn, setting availability generally follows a similar process:

On the availability page of your learning object, select the criteria.
1. Click the Select Criteria dropdown menu.
2. Select the criteria.
Select the value.
1. Click the Select button
  
  .
2. Search for the value.
  
  Helpful Note:
  If you don’t know the value, you can click the black arrow next to the Add button
  
  to manually search through available values.
3. Select the value by clicking the Add button on the correct value.
Click the Done button

to return the value to the availability page.