The HR and Payroll for Fiscal Staff Course is now available in BuckeyeLearn. This course is recommended for Cost Center Managers and Cost Center Directors. Access the BuckeyeLearn link to sign up.
The online Workday Calendar , provided by the Enterprise Project, shares a full listing of deadlines and system freeze dates as part of the move to Workday. Below is a listing of deadlines happening during the first half of November.
November 16:
Last day to submit requests for adding and/or modifying procurement items (Inventory: Campus, Health System) Last day to submit approved Job Requisitions in PCS and HRA (Campus, Health System, OSU Physicians) Last day for all HRAs and Green Actions to be initiated (Campus, Health System)
November 18:
Last day to transact with the current Office of Sponsored Programs American Express Card (Campus) Last day to approve Job Openings in the Position Control System (Health System)
November 20:
Last day to add inventory cites and locations (Inventory: Campus, Health System) Last day to request earnings operations (Campus)
November 21:
Last day to post Job Requisitions (Campus)
November 23:
Last day to submit vendor addition and/or update requests to Vendor Maintenance - includes both internal and external vendors. (Supplier Accounts: Campus, Health System, OSU Physicians) Last day to add supplier contracts in OnBase/Meditract (Supplier Accounts: Campus, Health System) Last day to add and/or modify supplier catalogs (Supplier Accounts: Campus)
November 30:
Last day to add and/or modify procurement items in PeopleSoft and eMaterials (Inventory: Campus, Health System) All HRAs and Green Actions must be approved (including all December transactions)
The Buying Experience eLearning is available in BuckeyeLearn. This 40-minute eLearning summarizes the basic Requisition Business Process Workflow and demonstrates the basic steps to create a Buckeye Buy and Non-Catalog Requisition. While campus employees are not required to take this eLearning, it is strongly recommended for those who request goods and services. Health System authorized requesters will be assigned a one-hour Buying Experience course in BuckeyeLearn.
The current auto-journal rules that were developed in Sungard to integrate with PeopleSoft are being replaced with a Rules Engine developed for Workday. As we prepare to go live with Workday in January, we are freezing changes to current auto-journal rules as well as requests for new rules on November 13.
For emergency merchant requests during the freeze period, contact Matthew Moore.4409 in Treasury Operations.
Be sure to check your BuckeyeLearn transcript for training you are expected to take to support your job duties when Workday goes live on January 3. For a complete list of the expected and recommended training needed for your assigned security roles, review the Course Assignments by Security Role matrix (Box link). Check out the Enterprise Project website for more training information.
The training window for the Workday January go-live will be September 14 through December 18. In preparation of training, curriculum assignments have started loading on BuckeyeLearn Transcripts for finance and HR professionals.
The Enterprise Project website's Workday calendar has been updated with key dates and deadlines related to Ohio State's Workday implementation, including the last dates the current systems will be available for specific tasks and transactions . Check the Workday calendar often to stay apprised of i mportant d ates as we approach January 2021 go-live.
After Workday is live, you will see the term Non-Employee Population (NEP), which refers to any person affiliated with the university who does not have employment status. These types of individuals are often also referred to as “Guests.”
While certain types of NEP records will only be visible via Find People (such as Visiting Students), other NEP records will be visible in Workday. Guests whose information resides in Workday are classified in two distinct ways: Contingent Workers and Academic Affiliates.
The Enterprise Project schedule has been updated to reflect a six-month Workday timeline extension. Workday HR and Payroll will go live on January 3, 2021 . Workday Finance and Supply Chain will go live on January 7, 2021 . The university’s Workday Student timeline remains unchanged, with implementation planned to begin in summer 2023. An overview of these dates and other important information is available on the Enterprise Project website .
Due to impacts of the coronavirus outbreak on the university community, Ohio State leaders have extended the initial Workday implementation timeline by six months. The university community must be focused at this time on patient care, online course delivery and other critical services. Enterprise Project leaders are developing a plan to accommodate new December 2020 and January 2021 deployment dates. Ohio State’s Workday Student implementation, slated to begin in 2023, remains unchanged. Read more on the Enterprise Project site .
