Effective July 1, 2026 the Bid Waiver and Board of Trustees Resolution Waiver processes will officially transition into Workday, bringing significant improvements to how waiver requests are submitted, tracked, and approved.
What’s Changing for the University?
- No More Paper Forms – The PDF Bid Waiver form will be retired.
- Workday is Now the System of Record – All waiver requests will be submitted and tracked in Workday.
- Waivers Tied to Requisitions – Requests will be linked to requisitions, which connect to Purchase Orders or SIR/PCard (where applicable).
- Board Of Trustee Resolution Waivers via Supplier Invoice Request – These will use the new Workday waiver process to ensure centralized documentation.
Benefits:
- Improved Visibility – Requestors can monitor waiver status directly in Workday.
- Streamlined Approvals – Approvals are gathered within Workday workflows.
- Centralized Reporting – All waiver data is now in one place for easier tracking and analysis.
University Workflow will now include the Senior Fiscal Officer and the Purchasing Director in the workflow. Service Center Representative will be excluded from Bid Waiver workflows.
OSU Wexner Medical Center Employees should continue to work with their Medical Center Supply Chain team on all bid waiver needs.
There will be job aid and reporting updates in tandem with this change. More details are planned for the 6/29 NewsLink.