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Move Roster from One Session to Another Session of the Same Event

There are some situations where a session roster needs to be moved from one session to a session within the same event, such as when a session must be canceled. Be sure to create the session you want to move the roster to before you begin.

For help with moving a session roster from one event to another event, review the Move a Session from One Event to Another Event job aid.

  1.   Open the roster you want to move to a new session.
    1. Hover over the ILT tab.

    2. Click Manage Events & Sessions. 

      The ILT menu expanded with the Manage Events & Sessions option circled

    3. Click the View Sessions button on the same line as your event. 

      The Manage Events & Session page with the sessions link circled
    4. Click the Roster button on the same line as your session.
  2. Move learners to the new session.

    1. Click the Actions icon in the Users section, then click Withdraw/Move Users. 

      the roster page with the withdraw/move users menu option highlighted
    2. Click the Add button next to each learner you want to move. 

    3. Click the Move button. 

      the select users page
    4. Select a move reason from the drop-down menu.
    5. Type a comment, if needed.
    6. Check the Do Not Send Withdrawal Email box to not send an email to learners, if needed.
    7. Select the session the learners will be moved to.

    8. Click the Submit and Continue button. 

      the session withdrawal options page
    9. Verify the learners to be moved.

    10. Click the Submit button.  

      the assign training page

       

       

      Helpful Note:

      The session will appear on the learner's transcript with the status of "Withdrawn". It will be automatically moved to their archived transcript immediately.

  3. Cancel the original session, if needed.