Tagged: Payroll Accounting

Initial FY25 payroll commitments were run on Sunday, June 23. Please be aware that FY24 payroll commitments will not zero out until a new integration with a journal source of "Payroll Encumbrance Accrual Reversal" runs on Friday, July 12. Correcting entries for any over liquidations will also post on July 12.

Currently, when Period Activity Pay is initiated, the costing allocation details are required to be entered. We are excited to share that a change is being made starting Thusday, June 20 that will allow Period Activity Pay to be initiated without the costing allocation details. This will then allow the downstream approvers, HR Consultant, or Cost Center Manager, to add the costing allocation information during their review. The costing allocation information must be entered to successfully complete the Period Activity Pay business process.

The Workday "Effort Certification Status Report – OSU" has been updated to ensure terminated employees are included. Previously, when using cost center or cost center hierarchy with the Org Assignment Cost Center Hierarchies prompt, terminated workers would not display.

During the week of Monday, January 29, an enhancement for retro pay on grants for salary over the cap will change for specific job families. Currently, any retro pay on grants with salary over the cap defaults to over the cap worktags. After the change, retro pay no longer cap for the job families listed below. 

As previously communicated in October, Cost Center Managers were encountering an error when completing Period Activity Pay (PAP), within the Hire process, when the proposed Cost Center was not their Cost Center.

The workaround was to cancel the PAP and then initiate as a stand-alone process that would clear the error. Workday released a fix for this issue during the weekend of December 16 and now the step is working appropriately.

Shortly after the September 2023 release, in some cases, when a Period Activity Pay is initiated as part of a hire or add job, an error message may occur during the Cost Center Manager approval step. 

The message displayed is “The entered information does not meet the restrictions defined for this field.” Cost Center Managers are unable to bypass the message. A ticket has been logged with Workday. 

Under Executive Order (EO) 14026, federal contractors are required to pay a minimum wage for employees working on, or in connection with, certain federal contracts. EO 14026 applies to contracts, subcontracts or contract-like instruments if the agreement is:  

This is a reminder to routinely review payroll expenses that posted to FD101 Default Clearing Fund. FD101 is not intended to be used in costing allocations or on financial transactions. If salary expenses do post to this fund, the expectation is that they be moved via Payroll Accounting Adjustments. There have been instances where payroll has posted to FD101 and this has yet to be cleared out. This is especially critical for graduate appointments to avoid non-resident allocations posting revenue to FD101.

In order to continue to improve the end user experience, the “Positions for Planning" report now contains the columns listed below.

• Expenditure Treatment 
• Prorated Annual Salary for Position

In order to meet a business need for entering future dated Period Activity Pay involving grants, Enterprise Business Solutions (EBS) recently resolved an issue related to a hard stop that occurred when end users entered expired grants on future dated Period Activity Pay.