Approved Institutional Definitions

Gifts that are available for immediate use and intended to provide short-term support for the university subject to the criteria agreed to by the donor and the university.

Funds received from donors or other sources that are permanently restricted by the donor to be invested in perpetuity with annual distributions used as specified by the donor.

An Office of Advancement counting methodology capturing all new charitable fundraising results for a given time range, consisting of new outright contributions, new private grants, and newly documented pledges and planned gifts. It excludes payments on pledges and planned gifts.

An Office of Advancement counting methodology capturing all charitable payments for a given time range, consisting of new outright contributions, pledged payments, planned gift payments, and new private grants.

Percentage of completed applicants who are offered admission. Calculated by dividing the number of admitted students by the number of completed applications.

Applicants who have been offered admission to Ohio State.

Students who have applied and fulfilled the requirements to be considered for admission.

The percentage of students from the summer/autumn cohort of new first year students who are enrolled at Ohio State, regardless of campus or college, in the subsequent Autumn term.

The percentage of students from the summer/autumn cohort of new first year students who earned a baccalaureate degree at Ohio State before Autumn of the fifth year after their cohort term.

A student who is not a U.S. citizen, permanent resident, refugee, or a person who has been granted asylum.

Degree-seeking first year students without prior postsecondary experience who are new to Ohio State.

A United States resident, not from Ohio.

A student who is a legal resident of Ohio.

The percentage of students from the summer/autumn cohort of new first year students who earned a baccalaureate degree at Ohio State before Autumn of the seventh year after their cohort term.

Number of students in an undergraduate class section.

Percentage of admitted students who enrolled. Calculated by dividing the number of enrolled students by the number of admitted students.

For required reporting, legal sex is defined as the sex indicated on government documents (e.g., state photo identification). Legal sex may differ from sex assigned at birth, gender identity and/or gender expression.

Pronouns are used to refer to individuals in the third person. Examples include she/her, he/him, ze/zir, they/them. Pronouns are chosen by an individual and may differ from their legal sex.

Included categories:

• American Indian or Alaska Native
• Asian
• Black or African American
• Hispanic or Latino
• Native Hawaiian or other Pacific Islander
• White
• Undisclosed or Unknown
• Two or more

Notes:

First designate Hispanic/Latino or Not Hispanic/Latino then others.

Where to go with questions:

https://oaa.osu.edu/conducting-surveys

Workday is Ohio State's tool for managing employee information and institutional data. Workday serves as a single destination for most HR, payroll, finance and supply chain requests.

Included categories:

• American Indian or Alaska Native
• Asian
• Black or African American
• Hispanic or Latino
• Native Hawaiian or other Pacific Islander
• White
• Undisclosed or Unknown
• Two or more

Notes:

Workday contains a derived field (Ethnic Summary for Reporting) which transforms the responses to the two race/ethnicity questions as follows:  If Yes to Hispanic or Latino, then Hispanic or Latino, otherwise individual race category unless more than one is selected or none.

Where to go with questions:

• hr-data-help@osu.edu
• https://workday.osu.edu

Included categories:

• American Indian or Alaska Native
• Asian
• Black or African American
• Hispanic or Latino
• Native Hawaiian or other Pacific Islander
• White
• Undisclosed or Unknown
• Two or more

Notes:

Same as Survey and Workday except adds Nonresident Alien category for international people.

Where to go with questions:

• https://oaa.osu.edu/institutional-data
• https://nces.ed.gov/ipeds

Included categories:

• American Indian or Alaska Native
• Asian
• Black or African American
• Hispanic or Latino
• Native Hawaiian or other Pacific Islander
• White
• Undisclosed or Unknown

Notes:

The responses to the two race/ethnicity questions are reported as individual Y/N flags for each category.​​​​​​

Where to go with questions:

• https://oaa.osu.edu/institutional-data
• https://highered.ohio.gov/data-reports/hei-system

Included categories:

• American Indian or Alaska Native
• Asian
• Black or African American
• Hispanic or Latino
• Native Hawaiian or other Pacific Islander
• Two or more

Notes:

A faculty member is counted as a member of a minority group if Ethnic Summary for Reporting is one of the following

• American Indian or Alaska Native 
• Asian 
• Black or African American 
• Hispanic or Latino 
• Native Hawaiian or Other Pacific Islander 
• Two or More Races ​​​​​

Where to go with questions:

• https://oaa.osu.edu/institutional-data
• https://commondataset.org

The campus where a student is taking the majority of their course hours at the term’s enrollment census date.

A degree-seeking student who has been enrolled on more than one campus of record.

A student who is taking courses for credit and is pursuing a degree/certificate.

For an undergraduate, full-time enrollment is 12 credit hours per term. A graduate/professional student must typically take 8 credit hours per semester to be full-time.

Usage note: post-candidacy dissertation students are considered full-time with 3 credit hours.

A student who holds at least a bachelor's degree or above and is taking courses at the post-baccalaureate level. These students may or may not be pursuing graduate degree(s) or program(s).

An undergraduate student enrolled in 6-8.99 hours and graduate/professional student enrolled in 4-5.99 hours.

An individual who engages with educational experiences through Ohio State.

An undergraduate student enrolled in 0 to 5.99 hours and graduate/professional student enrolled in 0 to 3.99 hours.

A student pursuing an undergraduate degree for the first time after high school completion.

A student pursuing an undergraduate certificate for the first time after high school completion.

An individual pursuing a learning opportunity for personal enrichment or to enhance their professional skills and knowledge but does not include coursework bearing academic credit.

A student who is auditing or taking credit-bearing courses but is not pursuing a degree(s) or program(s).

A student taking fewer credits than full-time.

A student who is pursuing a Doctor of Dental Surgery (DDS), Juris Doctor (JD), Doctor of Medicine (MD), Doctor of Optometry (OD), Doctor of Pharmacy (PharmD), or Doctor of Veterinary Medicine (DVM).

Rank 1 identifies any undergraduate student who has earned fewer than 30 hours of credit completed and recorded by the university.

Rank 2 identifies any undergraduate student who has earned 30 or more and fewer than 60 hours of credit completed and recorded by the university.

Rank 3 identifies any undergraduate student who has earned 60 or more and fewer than 90 hours of credit completed and recorded by the university.

Rank 4 identifies any undergraduate student who has earned 90 or more hours of credit completed and recorded by the university.

An undergraduate student enrolled in 9-11.99 hours and graduate/professional student enrolled in 6-7.99 hours.

A degree-seeking student who is attending Ohio State after previously attending another institution at the post-secondary level.

A student who has prior postsecondary experience attending any institution that enrolls at Ohio State pursuing a standalone certificate.

A student who holds at least a high school degree or equivalent and is taking courses at the baccalaureate level. These students may or may not be pursuing undergraduate degree(s) or program(s).