Azure Successful Six

You should do the following six things before using Ohio State Azure services.

Protect University Data

All Azure users are responsible for protecting university data and intellectual property. Know university policies and local, state and federal laws specific to the data being stored or used with Azure. Users many not store any PHI/HIPAA data in Azure.

Read the Fine Print

Azure services vary in pricing structure. Some services incur additional fees, have special usage restrictions, are subject to unique terms and conditions, or require specific user responsibilities. Be sure to review ALL Service Terms and abide by OSU Purchasing requirements around those Service Terms BEFORE using an Azure service. Any Microsoft service/application that is added via the Marketplace is covered through the OSU Microsoft Enterprise agreement terms and services.

Closely Monitor Service Usage

A major benefit of Azure is that it uses a "pay as you go" and "pay only for what you use" service model. However, with this usage or consumption-based approach you can rack up charges very quickly. Be sure to set up alerts and check your usage and charges frequently through the Ohio State Azure Cost Management + Billing tool to prevent runaway bills. Take appropriate action to reduce your charges. Follow Understand Azure Cost Management for additional cost management options.

Turn Off Services When Not in Use

Assume every Azure service that you have enabled is charging you even when you are not using it. To guard against runaway bills, be sure to turn off Azure services when they are not in use. You can set some services, like virtual machines (VMs), to automatically turn off/shut down during off-hours.

Build to the Level of Service You Need

Unfortunately, disasters do happen. If you absolutely cannot lose the data being used in Azure, be sure to build Azure services in a way that guards against loss or damage. For example, you can back up data to a university approved location. Work with your local IT team for assistance.

Continue to Learn

Azure services are continually growing and evolving. All of these new tools can present a huge learning curve. All Ohio State Azure users are encouraged to commit to continually learning about cloud services, like Azure, through online or in-person training, webinars, knowledge sharing and events.