AWS Successful Six

OTDI offers several cloud platform services. To be successful in using them, you should know the following six things before using Amazon Web Services,  Ohio State Azure or Google Cloud Platform.

Protect University Data

When using a cloud platform service, you are responsible for protecting university data and intellectual property. Know university policies and local, state and federal laws specific to the data being stored or used with these services. You are not permitted to store PHI/HIPAA data in AWS, Azure and GCP.

Read the Fine Print

Cloud platform services vary in pricing structure. Some services incur additional fees, have special usage restrictions, are subject to unique terms and conditions, or require specific user responsibilities. Be sure to review the service terms and other resources that OTDI provides BEFORE using a cloud platform service.

Closely Monitor Service Usage

A major benefit of most cloud platform services is that they use a “pay as you go” and “pay only for what you use” service model. However, with this usage model, also called a "consumption-based" approach, you can rack up charges very quickly. These services offer tools to enable users to keep track of their usage level. Be sure to set up alerts and check your usage and charges frequently to prevent runaway bills; and take appropriate action to reduce your charges.

Turn Off Services When Not in Use

Assume every cloud platform service that is enabled is racking up charges even when not in use. To guard against runaway bills, be sure to turn off services when they are not in use. Cloud platform providers include a console or control board so users can turn them off and avoid unnecessary charges.

Build to the Level of Service You Need

Unfortunately, disasters do happen. If you absolutely cannot lose the data being used in the cloud platform, be sure to build your services in a way that guards against loss or damage. For example, you can back up data to a university approved location. Work with your local IT team for assistance.

Continue to Learn

Cloud platforms are continually growing and evolving their services. Along with bringing new tools to Ohio State employees, all of these services can present a huge learning curve. Users are encouraged to commit to continually learning about cloud services, through online or in-person training, webinars, knowledge sharing and events (when available).