IT Transformation Project

CFAES
February
2019

Project Update

With a new year comes more progress for the IT Transformation Project. Multiple units on the Columbus, Wooster, and State-wide campuses moved to OCIO services in January. As units move to OCIO services, they are surveyed about their experience with the process. We continue to receive great feedback to help the team know what’s working and improve processes as needed moving forward. Visit the CFAES IT Transformation webpage for regular project updates.

Columbus Campus

  • Wi-Fi implementation complete in 17 buildings
  • Moved to OCIO services in January: Academic Programs, Human Resources
  • Moving to OCIO services next: Marketing and Communications, FABE, IT, AEDE

Wooster Campus

  • Wi-Fi implementation complete in 14 buildings
  • Fiber builds completed to targeted locations
  • Moved to OCIO services in January: Finance, Human Resources
  • Moving to OCIO services next: Marketing and Communications, ATI, IT

State-wide Campus

  • Network backbone connections finalized in 42 counties; Wi-Fi complete in 29 locations
  • Moved to OCIO Services in January: Trumbull, Columbiana
  • Moving to OCIO services next: Hocking, Hamilton, Clermont
  • Planning kicked off with the following counties: Meigs, Vinton
  • Next counties to kick off: Washington, Noble, Jackson, Lawrence, Ag Research Western Station, Clark, Champaign, Fairfield

See state-wide map below for additional details

 

Onboarding Survey Results

Members of units that moved to OCIO services were given the opportunity to provide feedback about their experience.

 

Thinking about the overall process of receiving new IT services, how would you rate your experience?

Bar chart describing survey results. 58.8% had an extremely positive experience, 23.5% moderately positive, 5.9% slightly positive, 5.9% neutral, 5.9% slightly negative, 0% moderately negative, and 0% extremely negative.

 

What did you think about the communications you received throughout the onboarding process?

Bar chart describing survey results. 38.9% found communications extremely effective, 44.4% very effective, 11.1% moderately effective, 0% slightly effective, and 5.6% not effective at all.

 

Overall, how satisfied or dissatisfied were you with your onboarding experience?

Bar chart describing survey results. 43.8% were extremely satisfied, 50% very satisfied, 0% slightly satisfied, 0% neutral, 6.2% slightly dissatisfied, 0% very dissatisfied, and 0% extremely dissatisfied.

 

CFAES IT Team Progress

The CFAES IT team is working on a variety of projects including research and application support. Below are some highlights from January.

Research Support

  • Plant Pathology: Fixed connections between a computer and a bioanalyzer to restore research capabilities
  • Animal Sciences: Fixed an issue where milking parlor data wasn’t being uploaded correctly to the cloud
  • Hort & Crop Science: Wrote scripts to fix issues in SigmaPlot data graph exports
  • MCIC: Deployed computer dependent on a Genetic Analyzer to restore connectivity with hardware and the internet
  • MCIC: Fixed issues with software installation within Linux data analysis environment
  • FST: Archived large amounts of data from a computer connected to a 96-well plate spectrophotometer for future analysis
  • FST: Provided a standalone machine for use with a microscope
  • FST: Assisted with lab software that runs a fiber optic temperature data logging system, a microwave moisture analyzer, and a data logging scale

 

This Month's Common Questions

Q: What is BuckeyeBox?

A: BuckeyeBox is an easy way to store and share files and folders in the cloud. Box is accessible from anywhere, on any device and can be used to contain some Institutional Data classified as S4. For more information on BuckeyeBox, including links to overviews and training videos about the different features, visit http://ocio.osu.edu/KB05324.

Q: Are files and data safe using BuckeyeBox?

A: Box adheres to the highest industry standards for security at every level and commits extensive resources to the design, implementation, monitoring, and maintenance of its security infrastructure, including:

  • Data encryption
  • Administrative auditing
  • Role-based access controls
  • Password and time-based file sharing
  • Backup/Replication/Disaster Recovery
  • Data center availability/physical security/environmental controls
  • Plus additional controls/protections

Additionally, all files are encrypted and stored on servers in the United States. Redundant encrypted copies of the files are stored as backups on servers at a different geographical location in the United States. Per the Internet2 NET+ contract with Box, data stored in Box, including user information, cannot be "data mined", nor may it be shared with any third party.

For more information about BuckeyeBox and security, including the types of data that can be saved, visit http://ocio.osu.edu/KB04620.

 

State-wide Progress

Map of Ohio showing project status in each county. See table below for data.

County Status Table

County NameStatus
AdamsScheduled for networking/Wi-Fi
AllenCounty Owned
AshlandCounty Owned
AshtabulaScheduled for networking/Wi-Fi
AthensScheduled for networking/Wi-Fi
AuglaizeCounty Owned
BelmontScheduled for networking/Wi-Fi
BrownScheduled for networking/Wi-Fi
ButlerCounty Owned
CarrollCounty Owned
ChampaignCounty Owned
ClarkCounty Owned
ClermontNetwork/Wi-Fi completed; Ready for OCIO Services
ClintonCounty Owned
ColumbianaNetwork/Wi-Fi completed; Ready for OCIO Services
CoshoctonCounty Owned
CrawfordCounty Owned
CuyahogaNetwork/Wi-Fi completed; Ready for OCIO Services
DarkeScheduled for networking/Wi-Fi
DefianceCounty Owned: In Talks
DelawareCounty Owned
ErieCounty Owned
FairfieldNetwork/Wi-Fi completed; Ready for OCIO Services
FayetteCounty Owned
FranklinNetwork/Wi-Fi completed; Ready for OCIO Services
FultonCounty Owned
GalliaScheduled for networking/Wi-Fi
GeaugaNetwork/Wi-Fi completed; Ready for OCIO Services
GreeneNetwork/Wi-Fi completed; Ready for OCIO Services
GuernseyUniversity Owned
HamiltonNetwork/Wi-Fi completed; Ready for OCIO Services
HancockFully moved to OCIO Services
HardinNetwork/Wi-Fi completed; Ready for OCIO Services
HarrisonCounty Owned
HenryScheduled for networking/Wi-Fi
HighlandCounty Owned: In Talks
HockingNetwork/Wi-Fi completed; Ready for OCIO Services
HolmesNetwork/Wi-Fi completed; Ready for OCIO Services
HuronCounty Owned
JacksonNetwork/Wi-Fi completed; Ready for OCIO Services
JeffersonCounty Owned
KnoxCounty Owned
LakeScheduled for networking/Wi-Fi
LawrenceNetwork/Wi-Fi completed; Ready for OCIO Services
LickingCounty Owned
LoganCounty Owned
LorainNetwork/Wi-Fi completed; Ready for OCIO Services
LucasNetwork/Wi-Fi completed; Ready for OCIO Services
MadisonScheduled for networking/Wi-Fi
MahoningScheduled for networking/Wi-Fi
MarionCounty Owned
MedinaScheduled for networking/Wi-Fi
MeigsNetwork/Wi-Fi completed; Ready for OCIO Services
MercerCounty Owned
MiamiCounty Owned
MonroeCounty Owned
MontgomeryCounty Owned
MorganCounty Owned: In Talks
MorrowScheduled for networking/Wi-Fi
MuskingumScheduled for networking/Wi-Fi
NobleScheduled for networking/Wi-Fi
OttawaScheduled for networking/Wi-Fi
PauldingCounty Owned
PerryNetwork/Wi-Fi completed; Ready for OCIO Services
PickawayNetwork/Wi-Fi completed; Ready for OCIO Services
PikeScheduled for networking/Wi-Fi
PortageScheduled for networking/Wi-Fi
PrebleScheduled for networking/Wi-Fi
PutnamCounty Owned
RichlandCounty Owned
RossScheduled for networking/Wi-Fi
SanduskyNetwork/Wi-Fi completed; Ready for OCIO Services
SciotoCounty Owned
SenecaNetwork/Wi-Fi completed; Ready for OCIO Services
ShelbyNetwork/Wi-Fi completed; Ready for OCIO Services
StarkCounty Owned
SummitScheduled for networking/Wi-Fi
TrumbullNetwork/Wi-Fi completed; Ready for OCIO Services
TuscarawasNetwork/Wi-Fi completed; Ready for OCIO Services
UnionCounty Owned
Van WertNetwork/Wi-Fi completed; Ready for OCIO Services
VintonScheduled for networking/Wi-Fi
WarrenScheduled for networking/Wi-Fi
WashingtonScheduled for networking/Wi-Fi
WayneScheduled for networking/Wi-Fi
WilliamsCounty Owned
WoodNetwork/Wi-Fi completed; Ready for OCIO Services
WyandotCounty Owned