How to Copy a Privacy Impact Assessment (PIA)

The copy feature is best used when activities are substantially similar.

From the Listing Privacy Impact Assessments page:

Listing of Privacy Impact Assessments

Select a PIA record to copy.
Click the Edit button

.

Editing Privacy Impact Assessment page which has the Privacy Impact Assessment that was selected from the Listing Privacy Impact Assessment page. The editing page has an overview section at the top and the date the pia was last updated and a copy button

The Editing Privacy Impact Assessment page of the Privacy Impact Assessment you have selected will appear.

Select

Helpful Note

An ‘Activity Name” is blank error message will appear.

Critical Note

A Copy will not be valid unless the Activity Name is changed.

Type a new Activity Name in the Activity Name Field box.
Enter additional changes to the inventory record as desired.
Select the Save button

Helpful Note

The message “Privacy Impact Assessment registration was successfully created” will appear at the top of the Editing Privacy Impact Assessment page.

The message “Privacy Impact Assessment registration was successfully created” will appear at the top of the Editing Privacy Impact Assessment page.

Header of the Editing Privacy Impact Assessment Inventory page. The message Privacy Impact Assessment registration was successfully created appears at the top of this page

Privacy Impact Assessment Inventory Help

Select the PIA Help Icon

located at the top of the Editing PIA Inventory page to learn more about the PIA and how to prepare for and create an OSU PIA Inventory Record.
Help text is available throughout the PIA Inventory tool, select the question mark icons

.

If you experience any issues as you are using the tool, please email security-integrations@osu.edu or contact the IT Service Desk.