A new Workday internal career site has tools to help employees easily navigate and apply for open opportunities across Ohio State. The “Career” section is the primary spot for information related to open faculty, staff and student positions and can be found by clicking the “Menu” icon in the upper left corner of Workday. It includes resources and training for career growth, job referral information, career level definitions, an overview of applications and enhanced search capabilities for academic and health care internal job postings. In addition, updating personal education and work history makes it easier to apply for internal positions. More information is available on the HR website .
What you need to do:
Share this information with faculty and staff in your college or unit.
The Office of Human Resources periodically offers training on Ohio State’s technology platforms, tools and resources available for managers, manager liaisons, and administrative professionals. Build your foundation and confidence in using administrative technology that assists you in performing your work and managing employees. Human Resources team members will cover topics such as HR Connection, Workday, Microsoft 365, BuckeyeLearn and others, and guide you in finding and using tools that support your work. The next Manager Foundations training via Zoom will be held on Thursday, December 21 , at 10 a.m. Use the Registration link to RSVP .
Retiree Group Term Life Insurance coverage has a new billing process for the first billing quarter of 2024. The new process will begin Friday, Dec. 1, and provides a more streamlined process with additional payment options. As a reminder, retirees elect coverage in Workday following a September implementation.
Ohio State’s Accounts Receivable now sends invoices and collects payments instead of Human Resources. Online payment is available at go.osu.edu/paymybill using an eCheck or credit/debit card, and mailing a check or money order to Accounts Receivable continues as a payment option. Retiree GTLI coverage and premium amounts will not be impacted. More information is available on the HR Life Insurance page .
What you need to do:
Be aware of this enhancement and refer to the Life Insurance page on the HR website for more information.
A new training on Ohio State’s technology platforms, tools and resources is available for managers, manager liaisons, and administrative professionals. Build your foundation and confidence in using administrative technology that assists you in performing your work and managing employees. Human Resources team members will cover topics such as HR Connection, Workday, Microsoft 365, BuckeyeLearn and others, and guide you in finding and using tools that support your work. The Zoom training is offered the third Thursday of each month starting Sept. 21, at 10 a.m. Register for any session.
Managers play an important role in guiding new employees as they pursue successful and fulfilling Ohio State careers. There are many resources managers can leverage to welcome and transition new team members. Personalize a welcome message in Workday and make sure the new employee completes important onboarding tasks. Additionally, guides are available to identify important steps to complete at various points in the new employee’s onboarding. More information is available on the HR website .
Be sure to share this information with managers in your college or unit.
To continually improve the candidate recruiting experience, Workday updates were made last week to ensure all position information is captured during the edit position restriction and job requisition business processes. Both business processes will include validations as part of the submission process, which means if required fields are left empty or do not meet the necessary criteria, an error notification will appear. This knowledge article outlines the required information. If you receive the error message, provide the missing information and continue the process. Additionally, the validation that required job requisition compensation to be the same as default compensation is no longer necessary and has been removed.
It is important to accurately capture all position information and job descriptions for every position, including student employee jobs. This helps streamline the application process, improves job requisition data and gives candidates a better understanding of the role. Job aids are being developed to help with the creation of job descriptions and will be available in the coming weeks.
The compensation team will work with HRBPs and HRCs to help update and correct inaccurate information that currently exists in positions. More information will be shared as data is reviewed.
What you need to do:
Review this knowledge article for additional information. Educate hiring managers about the information required when submitting a position restriction or job requisition in Workday.
Data stewards, unit security contacts, and administrative system contacts will be receiving an email from the Digital Security and Trust Access Management team with information and instructions on how to verify their area’s Financials, Human Resources, Medical Center Financials, and Student Information System (SIS) users for the coming year. Your attention regarding this mandated annual activity is very important. The email will be sent during the week of May 8, 2023 , with a requested deadline to confirm area users by Friday, June 30, 2023 .
Enhanced Period Activity Pay (PAP) functions are anticipated with the Workday release on March 11. When implemented, these changes will include a subpage that simplifies data entry, particularly for graduate associate pay.
The current PAP format requires multiple rows to be entered per semester. The new layout will require only one row. By default, the system will calculate the total amount entered to be paid in equal installments over the designated pay periods. A new subpage will be available where specific amounts can be entered for each pay period.
When the Workday release becomes available in production on March 11, all existing PAP entries will automatically be displayed in the new format. Nothing is required from HR partners until new PAP entries are made for future semesters.
Join any part of this webinar series and gain a better understanding of how to locate and use a variety of Human Resources technology resources and tools, as well as employment-related information. Webinars will be hosted every other Friday at 10 a.m., and each webinar will focus on different technology resources. The first half of each session will provide an overview of the featured topic and the second half will be open for HR staff to take questions from attendees. Employees can choose to attend one or all webinars based on the topics and systems that meet their interests. The upcoming topics are:
February 10, 10 a.m. - Reporting basics and looking at the Job Catalog Report February 24, 10 a.m. - Tableau overview March 10, 10 a.m. - Period Activity Pay overview March 24, 10 a.m. - Finding employee information for the Salary Tool
Recordings will be available following each session if you are not able to attend or to revisit the content. More information, including the link to join the webinars, is available online .
Please be aware that the HR team has been completing a clean-up on positions retroactively, involving changes between staffing models (position management to job management, or vice versa). This may cause financial users to see unmapped fringe benefits on reports. Unfortunately, there have been cases where this has affected sponsor billing as well. The Enterprise Business Solutions (EBS) team is aware of the issue and is actively working to investigate the impact so that a central correction can be completed. There is no other fix right now unless it is completed centrally, and end users are being made aware that a resolution is in the works.
