Workday go-live might not seem like something to celebrate six months later, considering our user community is still adjusting to the changes. However, it's exciting to think that the closing of fiscal year 2021 is the first annual close using transactional data from Workday! We all should be proud and keep in mind that we collectively implemented an entire enterprise system, during a pandemic, at a size and level of complexity not undertaken before at Ohio State! Kudos to all project team members, business stakeholders, and most importantly our end users in the Ohio State community for helping us reach go-live. We should all take a moment to pause and reflect on the impressive work that went into Workday Release 1.
PeopleSoft Finance (FNOSU) will only be available to a designated group of general ledger users starting Friday, January 1, 2021. From January 1 until June 30, 2021 all current PeopleSoft Finance users will have access to a non-production database for inquiries.
To access these databases beginning January 1, please go to the Key PeopleSoft Superlogin page: http://go.osu.edu/pslinks
For the designated GL Users click on FNOSU For Inquiry access click on FN8QAD
This is a reminder that reports will be available at go-live on January 7, but will not be applicable for Year to Date/Life to Date reporting until all historical data loads are complete. Grants historical data will be available January 20 and GL data through December 2020 will be available January 25.
Be sure to check your BuckeyeLearn transcript for training you are expected to take to support your job duties when Workday goes live on January 3. For a complete list of the expected and recommended training needed for your assigned security roles, review the Course Assignments by Security Role matrix (Box link). Check out the Enterprise Project website for more training information.
The Enterprise Project website's Workday calendar has been updated with key dates and deadlines related to Ohio State's Workday implementation, including the last dates the current systems will be available for specific tasks and transactions . Check the Workday calendar often to stay apprised of i mportant d ates as we approach January 2021 go-live.
The May implementation of Salesforce was recently shared through the Enterprise Project. See the full article for a brief recap. There will be tie-ins to Data@OSU as Salesforce datasets become available though the Reporting and Analytics Environment (RAE). More information about Salesforce data will be forthcoming in the next several weeks.
After Workday is live, you will see the term Non-Employee Population (NEP), which refers to any person affiliated with the university who does not have employment status. These types of individuals are often also referred to as “Guests.”
While certain types of NEP records will only be visible via Find People (such as Visiting Students), other NEP records will be visible in Workday. Guests whose information resides in Workday are classified in two distinct ways: Contingent Workers and Academic Affiliates.
The Enterprise Project schedule has been updated to reflect a six-month Workday timeline extension. Workday HR and Payroll will go live on January 3, 2021 . Workday Finance and Supply Chain will go live on January 7, 2021 . The university’s Workday Student timeline remains unchanged, with implementation planned to begin in summer 2023. An overview of these dates and other important information is available on the Enterprise Project website .
Due to impacts of the coronavirus outbreak on the university community, Ohio State leaders have extended the initial Workday implementation timeline by six months. The university community must be focused at this time on patient care, online course delivery and other critical services. Enterprise Project leaders are developing a plan to accommodate new December 2020 and January 2021 deployment dates. Ohio State’s Workday Student implementation, slated to begin in 2023, remains unchanged. Read more on the Enterprise Project site .
