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Power BI Pro Licenses for Student Employees

Power BI Pro is free to all faculty and staff. If a student employee wishes to purchase it, the cost is $23.97 per fiscal year. The cost is prorated if purchased during the current fiscal year. 

Please be advised that a student employee who needs Power BI Pro will need a student employee (s) account if they do not already have one. 

How to purchase Power BI Pro license for a student employee

  1. A request for a quote is sent by the requestor to our Microsoft Licensing vendor, currently SHI.
  2. SHI sends a quote to requestor. If approved by requestor, the requestor requests SHI to enter the quote into Workday.
  3. Requestor completes purchase through Workday.
  4. SHI completes the purchase within their system and reaches out to Microsoft to have the license assigned to The Ohio State University production Tenant.

Once purchase is complete

  1. Requestor submits a generic request with the IT Service Desk requesting to have the license(s) assigned with the below information.
    • SHI Order number (Quote/Order attached to ticket)
    • Microsoft acknowledgement order attached to ticket
    • PO Number
    • Quantity of licenses purchased
    • Coverage dates (Start and End dates)
    • Name.# for student employee(s) that need to be assigned a license.
  2. Ticket will be assigned to the University Email Service Support assignment group to assign the license to the person(s).
    • UES/Office365 Services Team will verify licenses have been assigned to tenant, once verified, the license(s) will be assigned to the users.
    • ** If the licenses have not been assigned to the tenant the UES/O365 team member will reach out to the requestor to inform them the license(s) have not been assigned to the tenant and will work with requestor and SHI to resolve the licensing issue.
 

Critical Note: This is a yearly charge and needs to be renewed each fiscal year after May 1st and prior to May 31st. 

  • The requestor is responsible for license renewal and initiating the renewal process with vendor.
  • Requestor will need to submit a generic request to the IT Service Desk if license(s) are not renewed, change in name.#, or reduction in license count with name.# of who the license should be removed from.

Important Information

Do NOT contact data-visualization@osu.edu with questions about Power BI licenses.