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Ohio Union Event Receiving and Shipping Guidelines

To ensure smooth delivery and set-up for your event, please review and follow the shipping and receiving guidelines below.

Delivery Timeline

  • Packages should arrive no earlier than four (4) business days prior to your event date and no later than one (1) business day prior to the event.
  • Overnight or same-day delivery for the event date is not recommended, as carriers may not arrive at a guaranteed time. Packages are not always delivered directly.
  • FedEx Ground does not deliver directly to the Ohio Union. Deliveries are made to the university’s central receiving facility and generally take an additional 24 hours to reach the Ohio Union.
  • To avoid delays, we recommend using UPS or FedEx Express.

Shipping and Labeling Requirements

  • All packages must be clearly labeled with the following information:
    • Event name or acronym: OTDI Stronger Together IT Conference
    • Company name and box count (e.g., Box 1 of 3)
    • The Ohio Union Shipping and Receiving

      Shipping Address:
      OTDI Stronger Together Conference - April 29
      (Company Name), Item __ of __
      The Ohio Union / A. Gladish
      1739 North High Street
      The Ohio State University
      Columbus, OH 43210
       
  • If a third-party vendor is shipping on your behalf, please ensure they follow all labeling requirements.
  • Failure to properly label packages may result in delays, misplacement or lost items.

Receiving and Storage Support

We strongly recommend that exhibitors and companies complete the Receiving Assistance Form prior to shipping. This form is submitted directly to the Ohio Union Loading Dock Manager. 

Upon arrival, items are inventoried, stored securely and delivered to the event space near assigned table prior to set-up time.

 

Ohio Union Loading Dock: A Quick Guide for Vendors and Deliveries

To help everything run smoothly at the Ohio Union, we ask that all vendors and delivery drivers follow these simple guidelines when using our loading dock. Thanks for helping us keep things safe and efficient!

Dock Hours
Open Monday–Saturday: 5:30 AM – 5:00 PM (during academic terms)
Hours may vary during breaks or holidays, please check ahead if you're unsure.
Deliveries outside these hours must be pre-approved.

Getting Here and Getting In

  • Location: 1739 N. High Street, Columbus, OH 43210
  • Use the main loading dock entrance only (unless you’ve been told otherwise).
  • Enter from High Street and exit onto College Road.
  • If your vehicle is over 45 feet, you’ll need to turn left onto College Road.
  • Always proceed with caution, paying close attention for other moving vehicles and people.
  • If garage door is closed, ring the intercom at the gate to be let in.
  • Please wait until the overhead door is fully open before driving in.

Vehicle Guidelines

  • Max vehicle size: 53 feet with a daycab.
  • Long-haul cabs are too long to safely turn into the dock.
  • Arrangements will need to be made to deliver to any alternative location, please arrange with the loading dock manager.
  • Use a designated bay and turn off your engine once parked.
  • Bays #2 and #5 have dock levelers. We also have a ramp and dock plates available.
  • Please don’t block trash/recycling compactors or electric Gem Cars.
  • If all bays are full, wait outside the High Street gate until one opens up.
  • No unattended vehicles are permitted, the dock is not a parking area.
  • NOTE: No extended parking is permitted in bay #5 before 2 p.m.

Security and Check-In

All drivers and visitors must always display credentials and check in at the security office showing a valid ID.

Maintenance and Service Vendors

  • Unload tools/materials at the dock. Once unloaded, the closest garage is Ohio Union South garage. Labeled on the map below.
  • Parking passes are available through your event planner or directly through CampusParc.
     

Other Important Notes

  • For any disposal of waste materials, we have multiple streams of waste, so ask prior to discarding anything inappropriately.
  • Tobacco-Free Campus: No smoking, vaping, or tobacco use anywhere on campus—including the dock.
    https://go.osu.edu/TobaccoFree
  • Any special parking needs must be approved.
  • Drive slowly. Especially when exiting toward College Road. Watch for pedestrians!
  • Pedestrians, scooters, bikes, and skateboards are not allowed in the dock area.
     

If you have any questions or need help, feel free to reach out to the Shipping and Receiving Manager at 614-247-7467. We are here to help!

Ohio Union loading dock map

 

UPDATED: March 2026