In order to improve the Workday purchasing experience for end users, on Monday, May 8, the SC99999 spend category will be renamed from:
OFFICE USE ONLY - Do Not Change (SC99999) to *Do Not Know (SC99999)
This renaming allows for this spend category to default as the first selection option when Spend Categories are searched in transactions.
Please note, Service Center employees and Health System buyers will continue to verify that the correct spend categories are applied to non-catalog requisitions as a part of requisition processing. There are no changes to the approval process.
Blanket orders are used for transactions that occur very frequently (daily or multiple times a week), have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy.
All FY24 UNIV blanket purchase orders must be issued outside of Buckeye Buy. Requestors should select the “blanket purchase order” requisition type and complete the request per the Create a Blanket Purchase Order job aid found in the Administrative Resource Center (ARC). Please note, the "Request Date" of the requisition should not be future dated . University funded blanket requisitions should align with the July through June fiscal year calendar.
FY24 blanket order requisitions must be received by Central Purchasing between Monday, April 17 and Friday, June 30 to allow for adequate processing time.
Please review the full NewsLink article for more details about Blanket Order guidelines.
A new university-wide contract for local accommodations and event space was recently awarded to 25 properties by the Sourcing Team. Sourcing has pre-negotiated terms and rates with local hotels and event centers for use by Ohio State as part of a competitive Request for Proposal (RFP). The scope of these contracts includes individual and group accommodations, meeting and event space, AV/TV service, food and beverage services, and additional services for events at each property. Pre-negotiated terms include pricing, cancellation, attrition, concessions, etc.
As part of the master agreement, individual and group rooms, and event reservations that require a signature must be made using pre-determined event exhibits. All awarded properties must complete the proper Exhibits and the requesting department needs to confirm the details prior to sending them for signature . Exhibits requiring signature are to be submitted through OnBase-Agreements. The requesting department is responsible for following all purchasing, travel, and PCard policies.
See the full NewsLink post for the full list of awarded properties and details about specific contract information and ordering instructions.
One way to prepare for bringing the Buckeye Buy experience directly into Workday is to confirm your work space (deliver-to address) is correct to ensure accurate deliveries. To confirm your work space, log in to Workday , navigate to your profile, and select Job from the menu. On the Job Details tab, locate the Work Space field below the Location field. If there is no Work Space field, one is not set up on your profile yet. To add or update your work space, refer to the How to Change Your Work Space job aid. Additionally, your building location in Workday must be correct to effectively change your work space. Confirm your building location on your account profile within the Job Details tab referenced above. If your building location is incorrect, ask your manager to update your building location. Only your manager can update that information. Managers can refer to the Change Job Details job aid for more information.
OSUP Employees should contact OSUP HR at OSUPHR@osumc.edu to update their default Deliver-to location.
A new university-wide contract was recently awarded to four flower and gift basket suppliers by the Sourcing team. Instances where you might order from these suppliers could include expressions of acknowledgement and support for life events such as birth or adoption of a child, injury/illness of an employee, or the injury, illness or death of an immediate family member, etc.
Prices and terms have been pre-negotiated with the awarded suppliers as part of a competitive Request for Proposal (RFP). The scope of these contracts includes floral arrangements, plants, unique themed gift baskets, and Ohio State themed cookies. See the full post for contract book details.
The University Procurement/AP open Office hours will continue monthly through FY23. Each monthly session will be held at 1 p.m. on the third Thursday of each month. Use the MS Teams link to join.
Check the full NewsLink article to see the schedule.
Blanket orders are used for transactions that occur very frequently (daily or multiple times a week), have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy.
All FY23 UNIV blanket purchase orders must be issued outside of Buckeye Buy. Requestors should select the “blanket purchase order” requisition type and complete the request per the Create a Blanket Purchase Order job aid found in the Administrative Resource Center (ARC). Please note, the "Request Date" of the requisition should not be future dated . University funded blanket requisitions should align with the July through June fiscal year calendar.
FY23 blanket order requisitions must be received by Central Purchasing between Monday, April 18 and Thursday, June 30 to allow for adequate processing time.
Please review the full NewsLink article for more details about Blanket Order guidelines.
