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Create Content in the Ohio State Software Directory

Users with the Content Editor role in the Ohio State Software Directory can follow the steps below to create new software listings.

Important Information

Prior to creating content in the Ohio State Software Directory, follow the instructions in the Request Access to Edit the Ohio State Software Directory job aid to request administrative access.

For questions regarding creating software title content, email BF-softwarequestions@osu.edu.

Log into Ohio State Software Directory

  1. Navigate to the Ohio State Software Directory.
  2. Click the Log in with your Ohio State credentials button.
  3. Login with your Ohio State Username and password.

When to Create Software Offering

Ideally you should create a software offering only after an SPP has been approved, purchase has been made, and all contracts have been signed.

Create Software Offering

  1. Click the Create content button in the top menu bar.
  2. Complete all fields on the Create Software Offering page.
Fields on Create Software Offering Page (Click to Expand)
  1. Enter the title of the software in the Software Listing Title field
  2. Select the organization group that manages the software
  3. Enter a summary of the software in the Summary field (600 word limit)
    1. The Summary field will populate the summary card that shows for users on the main software directory page
  4. Enter a detailed description of the software in the Main Description field
    1. If this is what you want to display on the summary card, you can use the same text from the Summary field above. If you need to provide more information (greater than 600 words), you may enter that in this field.
  5. Enter the URL for the software website, as well as link text
    1. You may add additional URLs, as needed, by clicking the Add another item button
  6. Enter the URL for the publisher website, as well as link text
    1. You may add additional URLs, as needed, by clicking the Add another item button
  7. Enter information about what support is available for this software in the Support Available field
  8. Enter what user responsibilities, terms and conditions, etc. are included in the Additional User Responsibilities field
    1. Mandatory user responsibility language will be applied to every software entry; however, if there is anything additional that should be added, you may include it in this field

    2. Current language placed on each software offering:

      "Please note, it is your responsibility to protect university resources and data by ensuring that you use software in compliance with relevant university policies and standards found in the Institutional Data Policy (opens in new window). Further, this inventory is inclusive of information that outlines licensed applications (and their use cases) that have been recommended by the university for use with institutional data, up to and including the data classification listed. It is your responsibility to determine if your planned used case meets the aforementioned approval for security. Applications in this inventory are not automatically approved for accessibility. Please meet with your Digital Accessibility Coordinator (opens in new window) to determine steps needed to use the applications in this inventory."

  9. Select the category your software falls under in the Categories listing
    1. You may select multiple categories, if appropriate
  10. Select all features or attributes that the software is eligible for in the Software Tags multi-select
  11. Under Licensing & Use Case Options, enter the title for your use case, as well as any details specific to the use case
    1. Ensure that the Use Case options are clear regarding how to obtain a copy of the software
  12. Select all use case scenarios permitted and approved for in the Permitted Use field
  13. Select which types of users the use case is available to in the Available To field
  14. Select all campus or university-affiliated locations where the use case will be available in the Locations field
    1. Campus Outposts refers to locations such as any of the 88 counties in Ohio
  15. Enter any restrictions or limitations in the Audience Limitations field
  16. Select any platforms available for the use case in the Platforms field
  17. Select the term durations available for the use case in the License Term field
  18. Select the methods of payment available for the use case int he Payment Methods field
  19. Enter any additional information about the use case in the Additional Licensing Information field
  20. Add the SP number associated with your SPP request. This field will not be published with the software listing and will only be used for review purposes.

Create Software Offering Alert

If you have more than one licensing and/or use case for the software, click the Add Licensing & Use Case Option button and complete the fields on the Create Software Offering Page again.

Submit Offering for Review and Approval

  1. Prior to saving, click the Preview button to review your entry, if you wish.
  2. When you are done reviewing, click Save.
  3. Your request will be reviewed by a committee, and if approved, the software offering will be published to the catalog.