Purchasing Claude Licensing

Claude is an AI assistant from Anthropic. This article will walk the university community through the purchasing process for Claude Standard or Premium Licenses.

The purchase process is two parts. First submitting a requisition in Workday and then submitting the order through OTDI Self Service.

Part One - Create the Requsition

1. Start by logging into Workday using your university username and password.
2. Select Request Travel or Purchase.

3. Select Request to procure goods and/or services.

4. In the Requisition Details section, select the Edit Details button.

5. If necessary, change the Requisition Type to Buckeye Buy Request.
6. Select Save Changes.

7. Select the 

   

    button.

8. In the Search for goods and services box type claude and select the Enter key on your keyboard.
9. Choose the correct type of license and enter the required quantity. Select Add to Cart. You may only submit a Purchase Order for one license type at a time.
   1. You can only order ONE type of license per Purchase Order. If you need 2 different licenses, such as Claude Standard and Claude Premium that will require TWO separate purchase orders.
   2. Feel free to order more licenses than you need, but it is for ONE license type. It costs nothing until the individual licenses are actually provisioned.

10. Select the Shopping Cart icon in the upper right-hand corner of the screen, then select the Checkout button.

11. A business purpose is required by State Auditors. Enter a business purpose into the internal memo field. Make certain it is written in a non-technical way so anyone can understand the purpose.

12. Select the 

    

     button. The requisition has been submitted. Once the requisition becomes a Purchase Order (this is about a 3-to-5-day turnaround time so please be patient) THEN the second phase can begin, and the Order needs to be placed.

Part Two - Submit the Request in ServiceNow

Once the PO has been obtained go to the OTDI's Self Service on Demand software portal. You will need to log in using your university credentials.

1. Select the appropriate license type. Remember, you can only submit requests for ONE software type at a time. But you may order multiple licenses of that type.
   1. Example: If you are ordering Claude Enterprise licenses and Claude Standard licenses there are TWO requests that need to be made in Service Now. You should have one purchase order for each license type.

2. Enter the lastname.# username of each user that will have a license assigned to them. For multiple users separate the usernames using a comma (Example: buckeye.1, buckeye.2, buckeye.3). There is no need to change the quantity field. 

3. Select the 

   

    button.

4. Select the Usage Type and enter the PO Number.
5. Read the Terms of Service. Select the I Agree checkbox to continue.

6. Scroll back to the top of the form and select the 

   

    button.

7. Confirmation of the order, including the RITM numbers will be sent to the Ohio State Email account of the ordering user. The RITM number can be used to track the order process through the system.