We are less than a month from being able to order goods and services directly in Workday. Here are steps you should take to prepare for this transition:
Confirm/Update your default work space. “Work Space” is used as your deliver-to address for orders. It must include a floor and room number. If your work space is not correct or complete, you cannot submit the requisition. View the post on how to confirm and update your work space which was shared earlier this year. Add the “Requisitions” app to applications section. This app shows you the status of orders placed for you and on your behalf. See the full NewsLink article for steps on how to add the Requisitions app. Confirm/Request access to other companies as needed for your position.
Note that Supplier contracts are now company-specific. If you need access to view supplier contracts for other companies, submit an access management request for the companies needed. For more information on this change, read the earlier post which was shared in a prior edition of NewsLink.
A Catering Service line has been added to most of the drop-off service catalogs in the Catering Marketplace. This will allow users to enter a one-line order for event food, beverages, disposables, etc. as quoted by the supplier. Rooster’s, Chick Fil-A, and Mazah Mediterranean Eatery catalogs do not include this line yet but may in the coming days.
Contact The Marketplace Team at BF-Marketplace@osu.edu with questions about the Catering Marketplace.
An enhancement has been added to the "OSU – Find Assets" report. The output of this report now displays the primary work email address for the Asset Coordinator listed for the asset.
Data stewards, unit security contacts, and administrative system contacts will be receiving an email from the Digital Security and Trust Access Management team with information and instructions on how to verify their area’s Financials, Human Resources, Medical Center Financials, and Student Information System (SIS) users for the coming year. Your attention regarding this mandated annual activity is very important. The email will be sent during the week of May 8, 2023 , with a requested deadline to confirm area users by Friday, June 30, 2023 .
The logic for Cost Center Hierarchy Level 6 and Cost Center will updated on the "Credit Card Transactions – OSU" report to reflect the Cost Center and corresponding Cost Center Hierarchy Level 6 that was provided on the original PCard Application instead of the Cost Center currently assigned to the Expense Payee or Card Manager for the transaction.
Report demos for this update will be provided during the April Office Hours session .
Workday will be unavailable due to planned monthly maintenance on Saturday, April 15, from 2 a.m. to 9 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink post.
In order to meet a business need for entering future dated Period Activity Pay involving grants, Enterprise Business Solutions (EBS) recently resolved an issue related to a hard stop that occurred when end users entered expired grants on future dated Period Activity Pay.
The removal of the hard stop for expired grants will enable end users to create Period Activity Pay for dates through which they anticipate the grant will be extended. In cases where grants are not extended by the first payroll or through the tuition payment date for the Period Activity Pay, the default organization assignment worktags for the period where the grant is expired will be used.
The "Equity Balances by Balancing/Carry Forward Worktags - Summary" report has been created as a simplified version of the "Equity Balances by Balancing/Carry Forward Worktags" report. It is intended as a high-level analysis for department leaders to run and it provides available balances by unique worktags combinations. The report provides basic information about beginning balances, transfers, revenue, expenses, and encumbrances with a remaining balance available. The report also has very few prompts which cater to a simplified user experience.
The report will be migrated to production during the week of March 20.
