After identifying significant accounting issues with negative expense report balances since this original update was shared, a custom validation was added to prevent an expense report from being submitted with the Personal Expense checkbox selected.
In response to feedback regarding encumbrance logic, all financial reports (i.e. Sources and Uses suite, Equity Balances) will be updated to reflect the new encumbrance logic. The new logic will now be static in nature; once a fiscal period is closed the ending encumbrance number for the period will never change. The previous logic reflected fluid encumbrances and constantly updated. Expect the financial reports logic to be updated by July 29, 2022 (this does not affect grants reporting).
The Requisition Exception report is used to identify after the fact exceptions on requisitions. The report now only returns one row per approved requisition where "after the fact" is the requisition type.
The prompt has also been enhanced to allow users to search for exceptions based on Cost Center Hierarchy Level 6,7, and 8. The dates on the report have also been corrected so users can run the report based on requisition approval dates as opposed to when a requisition was created.
The results page has been cleaned up to return pertinent header level information about the requisition.
Enhancements for the Expense Report Exceptions report will be available in Production no later than August 1, 2022. The report has been enhanced to provide additional functionality and usability. See the full NewsLink article for a listing of enhancements.
Three Workday reports, “Find Expense Reports - OSU,” “Find Expense Report Lines,” and “Find Expense Report Lines for Organization” will be decommissioned on August 31, 2022.
These reports will be replaced by two new reports named “Find Expense Report Details - OSU” and “Find Expense Report Summary - OSU,” which will be available in Production the last week of July.
Users with saved filters and worklet configurations for “Find Expense Reports - OSU,” “Find Expense Report Lines,” and “Find Expense Report Lines for Organization” are asked to delete them prior to the decommission date. Saved filters can be applied to the new reports in late July.
The report "Find Cash Advances - OSU" will be decommissioned on July 29, 2022. The report attributes have been added to "Find Spend Authorization Details - OSU" which will return a more complete picture of Cash Advances.
Users with saved filters on "Find Cash Advances - OSU" are asked to delete them prior to the decommission date.
The "Credit Card Transactions – OSU" report has been enhanced to provide more flexibility and details to assist areas in researching and resolving unexpensed transactions. See the full NewsLink article for a summary of enhancements.
Many policies have been updated across Business and Finance, including minor revisions and substantive changes. Some people have reported seeing outdated policy documents due to information being saved in their web browser history. The policies.osu.edu site will show the last edit date of the policies, and the document that you view should have the same revision/edit date (found at the very bottom of the policy).
If you see an outdated revision, please use the steps shared in the full NewsLink article as a guide to clear old information from the browser.
Several enhancements have been applied to the "Find Spend Authorization Summary – OSU" and "Find Spend Authorization Details – OSU" reports to allow greater flexibility and clarification of report fields. See the full NewsLink article for a summary of changes to each report.
