Expense Mass Cancel Process
Starting in December 2024 and annually thereafter, the Expense Office will be conducting the Miscellaneous Payment Request and Non-Travel Expense Report clean-up. The clean-up process will include the cancellation of any Miscellaneous Payment Requests or Non-Travel Expense Reports that are in "Draft" or "In progress" status for more than 365 days. Cancellation of these unfulfilled tasks will improve system performance and eliminate unneeded content.
- Eligibility for mass cancellation of Miscellaneous Payment Requests is based on the Document Date for “Draft” status or Assignment Date for “In Progress” status being at least 1 year prior to the Mass Cancel process date (e.g., any Miscellaneous Payment Request with a date of November 1, 2023, or before).
Non-Travel Expense Reports
- Eligibility for mass cancellation of Non-Travel Expense Reports is based on the Expense Report Date being at least 1 year prior to the Mass Cancel process date (e.g., any Non-Travel Expense Reports with a date of November 1, 2023, or before).
- This mass cancel process will only include Expense Reports with a business purpose of ‘REIMBURSEMENT-Non-Travel’ and not include Expense Reports with business purpose for PCARD or TRAVEL.
To ensure proper cancellation, units should review these tasks in "Draft" or "In Progress" status to determine if any relevant action should be taken to proceed through an approved status. Actions must be completed by November 27, 2024. If no action is taken, the tasks remaining in "Draft" or "In Progress" status for more than 365 days will be cancelled.
Contact the Expense Office with questions at expense@osu.edu or 614-292-9290.