New functionality will be available starting Friday, February 14 , which will allow business travelers to email or mobile scan receipts into Workday. The functionality uses AI to read receipts and create a Quick Expense record. The Quick Expense will not automatically generate payment or reconcile PCard transactions. The Quick Expense must be linked to an Expense Report to finalize processing. See the full post for more details.
Effective January 28 , the International Acknowledgement of Understanding Questionnaire will include additional acknowledgement content, such as Travel Documentation Requirements, Accident and Sickness Insurance (War Exclusion Disclaimer), International Ground Transportation and Fly America Act Requirements. The International Acknowledgement of Understanding Questionnaire was originally established with the release of university wide Travel Guidelines to acknowledge health and safety risks with international travel.
The traveler (faculty/staff only) must complete the International Acknowledgement of Understanding Questionnaire in Workday for a Spend Authorization with an international destination in order to proceed to next approval steps. If travelers are not prompted in Workday, the PDF version of the form can be accessed through Travel Policies and Forms .
Contact the Travel Office with questions at travel@osu.edu or 614-292-9290.
Effective January 1, 2025 , the mileage reimbursement rate will increase from 67 cents per mile to 70 cents per mile for all business miles driven from January 1, 2025, through December 31, 2025.
Contact the Travel Office with questions at travel@osu.edu or 614-292-9290.
Effective Friday, December 20 , Cost Center Managers will have the ability to edit PCard Application Requests and PCard Maintenance Requests during the business process review. For further guidance refer to the PCard - Application Request and Maintenance Request Job Aid .
For questions, contact the PCard Office at pcard@osu.edu or 614-292-9290.
Additional Quick Tip text will be visible for Create Spend Authorization, Create Expense Report, and Edit Expense Report tasks. The new Quick Tips will be visible to self-entry workers and provide guidance next to the fields being populated which can be accessed by clicking on the blue circled question mark icon.
Note: This functionality is not currently available on the related Expense Data Entry Specialist tasks of Create Expense Report/Spend Authorization for Worker and Non-Worker.
Starting in December 2024 and annually thereafter, the Expense Office will be conducting the Miscellaneous Payment Request and Non-Travel Expense Report clean-up. The clean-up process will include the cancellation of any Miscellaneous Payment Requests or Non-Travel Expense Reports that are in "Draft" or "In progress" status for more than 365 days. Cancellation of these unfulfilled tasks will improve system performance and eliminate unneeded content. See the full post for details about actions that must be completed by November 27, 2024 .
Effective Tuesday, October 1, 2024 , the Travel Policy will be updated to reflect guidance for childcare costs and travel costs for children as outlined in the Code of Federal Regulations. Changes are listed below.
Adding definitions for child, conference, and research Permits travel costs for children when a university employee is traveling for research with a trip duration of 6 months or more Permits childcare costs above and beyond normal childcare costs when traveling to a conference that lasts 5 consecutive days or greater Provides additional requirements for the approval and submission of these expenses
The Travel Office FAQs will be updated on Tuesday, October 1 .
All PCard Forms that support the issuance of a new PCard or adjustments to an existing PCard will be moved from DocuSign to Workday on Monday, August 12 .
Additional information and resources will be posted at the PCard webpage on the Business and Finance site prior to the transition. The PCard Office also offered an Information Session and Demonstration of the new Workday forms and submission process. See the article at the PCard webpage for a link to the recorded session.
For questions, contact the PCard Office at pcard@osu.edu or 614-292-9290.
All PCard Forms that support the issuance of a new PCard or adjustments to an existing PCard will be moved from DocuSign to Workday in August 2024. More information regarding the implementation date will be announced in the next NewsLink posting.
The PCard Office is offering an Information Session and Demonstration to provide guidance and resources to assist with the transition of the PCard Application and Maintenance Forms into Workday.
Join the Information Session and Demonstration on Wednesday, July 24 (2- 3 p.m.). Check out the full Business and Finance PCard article for more details and the link for joining the session.
For questions, contact the PCard Office at pcard@osu.edu or 614-292-9290.
