Effective April 1, 2025 , the Deposit of Funds policy and Petty Cash Funds, Change Funds, and Cash Advance Payments policy (formerly named the Cash and Cash Alternatives Payment Methods policy) have been revised by the Office of Business and Finance. These polices provide updated guidance on how units should manage their cash activity.
New Reporting Time Period: A new reporting time period is now available to be used on financial reports prompts. "Last 24 Periods" may now be selected and will return results for the 24 periods prior to the Accounting Period selected on the report prompt. When retrieving data from many periods you should further filter to specific Worktags, Journal Sources, etc. to retrieve the data. In some cases, the number of lines may exceed the capacity of Microsoft Excel.
Find Suppliers - OSU Enhancements: A new prompt has been added to the "Find Suppliers - OSU" report. It is a checkbox prompt called "Proposed Inactive Suppliers." By selecting this prompt, the data will be filtered to only active suppliers that have not had an invoice or purchase order within the last 13 months, and have not been created within the last 13 months. Additionally, a column has been added to the output of the report to display the "Created On" date for a supplier.
Find Inventory Stock Request Lines - OSU Enhancement: A new column has been added to the output of the "Find Inventory Stock Request Lines - OSU" report. The column is called "Originating Business Document Line" and will display the requisition number for inventory stock requests that were originated via the requisition process.
Find Miscellaneous Payment Request Summary - OSU Enhancement: A new column has been added to the output of the "Find Miscellaneous Payment Request Summary - OSU" report. The new column displays the "Security Group Awaiting Action" so end users can determine where in progress transactions are in the workflow.
New Report: Inventory Turns - OSU: A new version of the Workday-delivered "Inventory Turns" report is now available and is called "Inventory Turns - OSU." This report features all existing report fields from the original report and has an additional column on the output called "Active Inventory Sites" to display the inventory sites where the purchase item has an item site status of Active. The original report will be retired on Friday, April 18 to avoid duplication.
Coming Soon: Find Supplier Requests Enhancements: The "Find Supplier Requests" report will have several new report fields added. The output will soon display the "Security Group Awaiting Action," "Days Since Assignment," and "Days Since Initiated." Additionally, the existing report field and prompt for "Initiator's CCH6" will be adjusted to display the CCH6 of the person who created the request at the time the request was created, rather than the worker's CCH6 at time the report is run.
Sources and Uses by Cost Center will be updated the week of Monday, March 24 . Pre-encumbrance activity will be added to the Encumbrance column so both are captued within the same column. The column name will change from Encumbrance to Pre-Encumbrance/Encumbrance.
The Principal Investigator Transactions Report is now available in Workday which allows Grants Administrators the ability to view non-personnel transactions initiated for their PIs for a given date range. The report mimics the weekly non-personnel transaction report that PIs receive from Workday. The report is a new tool to help Grants Administrators when reviewing Workday transactions with their PIs.
To access the Principal Investigator Transaction report, the individual will either need the "Faculty and Grants Administrative Analyst" (for PIs) or "Grants Administrator Analyst" (for Grants Administrators/Staff) security role in Workday.
Effective the week of Monday, February 24 , the "Payroll Accounting Adjustment Status" report will have some enhancements made to its prompt functionality. First, this report will include "Initiated By" as a prompt. Secondly, the prompt functionality for Current Expense Worktags and Proposed Expense Worktags will change to look at what is entered in either prompt.
Below is a brief example using two PAAs.
Current worktags are in CC12345 and the proposed worktags are in CC45678. Current worktags are in CC45678 and the proposed worktags are in CC12345.
In the "Payroll Accounting Adjustment Status" report prompts, you can now enter CC12345 in the Current Expense Worktags and CC12345 in the Proposed Expense Worktags and BOTH of the PAAs listed above return. Prior to this change, you would have needed to run two separate reports to get the intended data--one report run where CC12345 was in the Current Expense Worktags and a second report run where CC12345 was in the Proposed Expense Worktags.
Effective the week of Monday, February 24 , a prompt for "Prior Worktags" will be added to the "Accounting Adjustment Status - OSU" report. This particular prompt will use the "or" logic so that if a value is entered in another prompt, such as Proposed Organization, the results will return adjustments that have the proposed organization OR the prior worktags entered in the prompt. This is similar to the change being implemented for Current Expense Worktags and Proposed Expense Worktags on the Payroll Accounting Adjustment Status report.
The specifc reports listed in the full post will be updated during the week of Monday, February 24 to enhance user ability to analyze expenses. Current state, these reports have the ability to expand directly from the ledger account value into all Spend Category detail lines. This update will group the Spend Categories into groupings determined in the All Spend Categories hierarchy. Reports will populate level 5 of this hierarchy with the ability to further expand to detail line items if needed. The hierarchy groupings can be viewed in the “Spend Categories – FDM Values" report.
Spend category hierarchies (level 5) will be updated to create logical groupings of expenses. These groupings will help provide a level of visibility that is inbetween the high-level Supplies and Services view, and the granular spend category level. Below are a few examples of logical expense groupings the changes will create.
Computer, Audiovisual, and Copying Services Maintenance and Repair Services Financial, Accounting, and Legal Services HVAC, Electrical and Electronic Components
Once the hierarchy changes are made, the "Sources and Uses - Variance Analysis" report will be updated to bring in the level 5 spend category hierarchies. This will allow you to expand supplies and services and view spend associated with the updated hierarchies. You will still have the option to drill/expand to view at the individual spend category level if you have the need.
Report Enhancement: Find Journal Lines – OSU - Posted Journals by Amount Type
The "Find Journal Lines – OSU - Posted Journals by Amount Type" report has been enhanced with an additional field for "Object Class" in the output of the report.
Grant - FDM Values Report Enhancements
The output of the report "Grant - FDM Values" has been enhanced to include four additional columns. Those columns include the Award Line From Date, Award Line To Date, Prime Sponsor Type, and Sponsor Type.
Supplier Contracts Prompt Added to Procurement Reporting
A "Supplier Contracts" prompt has been added to three reports to enable users to search by supplier contracts. The reports include "Find Supplier Invoice Summary - OSU," "Find Supplier Invoice Detail - OSU," and "Find Purchase Order Summary - OSU."
Find "Requisition Summary - OSU" Prompt Update
An update to the prompt "Supplier" on the "Find Requisition Summary - OSU" report is scheduled to take place at end of day on Friday, February 14. See the full post for more details.
