After January 12, 2022, the Procurement Shared Service Center will close open purchase orders that converted from PeopleSoft into Workday with a date of 12/31/20 and prior. Senior Fiscal Officers, Cost Center Managers and Service Center Managers received a listing of these open purchase orders in December 2021.
Please coordinate with your college or VP unit to review the listing and group your response to avoid duplication of submissions. If there are any purchase orders that should remain open, please send an email to pssc.servicecenter@osu.edu or or-gssc@osu.edu (for OSP grants) by January 12, 2022 with the list of those purchase orders. For these items, Shared Service Centers will work with their VP units for the best course of action for replacing those Peoplesoft purchase orders.
If purchase orders should be closed, no action is required.
University Procurement/AP Office hours will be conducted approximately every two weeks, starting Thursday, November 18. Use the MS Team link to join.
The schedule for the next few months is as follows:
Thursday, November 18 - from 1 - 2 p.m. Thursday, December 2 - from 1 - 2 p.m. Thursday, December 16 - from 1 - 2 p.m. Thursday, January 13 - from 1 - 2 p.m. Thursday, January 27 - from 1 - 2 p.m. Thursday, February 10 - from 1 - 2 p.m. Thursday, February 24 - from 1 - 2 p.m.
The Buckeye Buy hosted catalog from lab supplier Waters Corporation has been replaced with a RoundTrip catalog. View the Waters contract page ( https://busfin.osu.edu/document/waters-corporation ) for more details on the catalog and supplier information. This catalog is available in the university views (UNIV only) of Buckeye Buy.
Workday users who support multiple funding sources or change funding worktags commonly on procurement requisitions can take advantage of the “Create Requisition Worktags Templates” in Workday. These Worktag templates can be used during the checkout process of a requisition. Refer to the Create and Use Requisition Templates help documentation in the Administrative Resource Center (ARC) for more information.
The Office of the Controller and the Enterprise Business Solutions (EBS) team are aware that open purchase orders in previous fiscal years may not have rolled forward into fiscal year 2022 to fully reflect encumbrances. The teams are working to determine the root cause and to find a resolution. They will provide updates when available. Questions or concerns, please reach out to CTL-FDMRequests@osu.edu .
New contracts have recently been awarded to suppliers for the product and service areas in the following list. See the full NewsLink article for details.
Promotional Products and Apparel Photography Services Portable Restrooms Lyft
All FY22 UNIV blanket purchase orders must be issued outside of the marketplace. Requestors should select the “blanket purchase order” requisition type and complete the blanket request per the Create a Requisition to Procure Goods and Services job aid .
Monthly service orders (formerly term orders) for uniform service, pest control, office coffee and water service, floor mat replacement, lawn care and snow removal should also be issued on service line blanket requisitions, outside of Buckeye Buy.
Accounts Payable advises users to include the service to be provided and frequency in the description line of the requisition. It will also be helpful to include the expected term agreement details in the memo field (example, $50.00/month for 12 months).
The steps for requesting goods and services from Ohio State Internal Suppliers are the same as those from external suppliers. First, search in Buckeye Buy to see if the internal supplier has a catalog. If there is no catalog available, change your requisition type from "Buckeye Buy" to "Non-Catalog Request" before submitting it to make sure your request is routed to the appropriate service center or buyer for review. Access the Business and Finance website to find a current list of internal suppliers with catalogs in Buckeye Buy, and instructions on how to search for these catalogs. Review the Administrative Resource Center's "Find Internal Suppliers by Catalog and Inventory Status" job aid for a list of Ohio State internal suppliers, including their supplier IDs and email addresses .
