One way to prepare for bringing the Buckeye Buy experience directly into Workday is to confirm your work space (deliver-to address) is correct to ensure accurate deliveries. To confirm your work space, log in to Workday , navigate to your profile, and select Job from the menu. On the Job Details tab, locate the Work Space field below the Location field. If there is no Work Space field, one is not set up on your profile yet. To add or update your work space, refer to the How to Change Your Work Space job aid. Additionally, your building location in Workday must be correct to effectively change your work space. Confirm your building location on your account profile within the Job Details tab referenced above. If your building location is incorrect, ask your manager to update your building location. Only your manager can update that information. Managers can refer to the Change Job Details job aid for more information.
OSUP Employees should contact OSUP HR at OSUPHR@osumc.edu to update their default Deliver-to location.
A new university-wide contract was recently awarded to four flower and gift basket suppliers by the Sourcing team. Instances where you might order from these suppliers could include expressions of acknowledgement and support for life events such as birth or adoption of a child, injury/illness of an employee, or the injury, illness or death of an immediate family member, etc.
Prices and terms have been pre-negotiated with the awarded suppliers as part of a competitive Request for Proposal (RFP). The scope of these contracts includes floral arrangements, plants, unique themed gift baskets, and Ohio State themed cookies. See the full post for contract book details.
The University Procurement/AP open Office hours will continue monthly through FY23. Each monthly session will be held at 1 p.m. on the third Thursday of each month. Use the MS Teams link to join.
Check the full NewsLink article to see the schedule.
Blanket orders are used for transactions that occur very frequently (daily or multiple times a week), have a high variation of product types, have undetermined timing, and are not available in Buckeye Buy.
All FY23 UNIV blanket purchase orders must be issued outside of Buckeye Buy. Requestors should select the “blanket purchase order” requisition type and complete the request per the Create a Blanket Purchase Order job aid found in the Administrative Resource Center (ARC). Please note, the "Request Date" of the requisition should not be future dated . University funded blanket requisitions should align with the July through June fiscal year calendar.
FY23 blanket order requisitions must be received by Central Purchasing between Monday, April 18 and Thursday, June 30 to allow for adequate processing time.
Please review the full NewsLink article for more details about Blanket Order guidelines.
After January 12, 2022, the Procurement Shared Service Center will close open purchase orders that converted from PeopleSoft into Workday with a date of 12/31/20 and prior. Senior Fiscal Officers, Cost Center Managers and Service Center Managers received a listing of these open purchase orders in December 2021.
Please coordinate with your college or VP unit to review the listing and group your response to avoid duplication of submissions. If there are any purchase orders that should remain open, please send an email to pssc.servicecenter@osu.edu or or-gssc@osu.edu (for OSP grants) by January 12, 2022 with the list of those purchase orders. For these items, Shared Service Centers will work with their VP units for the best course of action for replacing those Peoplesoft purchase orders.
If purchase orders should be closed, no action is required.
University Procurement/AP Office hours will be conducted approximately every two weeks, starting Thursday, November 18. Use the MS Team link to join.
The schedule for the next few months is as follows:
Thursday, November 18 - from 1 - 2 p.m. Thursday, December 2 - from 1 - 2 p.m. Thursday, December 16 - from 1 - 2 p.m. Thursday, January 13 - from 1 - 2 p.m. Thursday, January 27 - from 1 - 2 p.m. Thursday, February 10 - from 1 - 2 p.m. Thursday, February 24 - from 1 - 2 p.m.