Workday will be unavailable due to planned quarterly maintenance on Saturday, May 21, from 2 a.m. to 2 p.m.
External dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
Please note that beginning May 24 , your Workday homepage will have a new look designed to give you a more personalized Workday experience and improved search capability. The changes will be obvious and intuitive. To learn more about the ins and outs of your new Workday homepage, visit the Administrative Resource Center at go.osu.edu/workday-navigation (login required).
Enhancements were recently made to select finance and supply chain business processes. If a transaction is denied, any previous approvers and the initiator will receive a notification of the denial in Workday. Previous approvers will receive a notification for the business processes listed.
For all finance and supply chain business processes, the initiator will receive a notification of a denial in Workday.
The notifications include a link to comments for more information about the denial. See the full article for more details including a list of updated job aids.
For those using the Requisitions app to start a new purchase, the landing page looks more streamlined with a recent Workday update. As of May 6, all forms of a purchase requisition can be launched from a single block called Ordering Methods. For a detailed description of the changes, review the new job aid in the Administrative Resource Center (ARC) .
Users of the Request Travel or Purchase app will continue to be directed to the form that collects Requisition Details before proceeding to make a purchase. The Requisitions app is available to all users. Use the ARC instructions to add the Requisitions app .
There are several recent supplier name changes in Buckeye Buy. The links shared access current contract details information and will eventually change with the new naming.
A new Inbox Filter for Workday was created April 28 for use on match exceptions, specifically within the CCH7 cost center hierarchy. This new match exception lookup is tied to the requisition line and requisition line distribution business objects. The naming convention for this filter is “XCF_EMI_Match_Exception_CCH7.” Instructions for using it appear in the Create, Edit and Apply an Inbox Filter job aid .
Once created, this filter should deliver results accordingly.
When creating a new inbox filter:
In the "Source External Field" area, enter the new calculated filter labeled: XCF_EMI_Match_Exception_CCH7. The relational operator should state, "any in the selection list," with the comparison type defaulting to "value specified in this filter." The comparison value field should be narrowed down to your specific CCH7 cost center area or needs.
For select Finance and Supply Chain business processes, if a user has more than one security role for approval at different steps in a process, one approval now applies to all approval steps. For example, a cost center manager who also holds the role of grant manager will only approve once. For future approvals, the previous approval will apply. The business processes listed in bullet points are impacted by this approve once change, which has been added to Workday production as of Friday, April 29.
In certain situations where transactions are split across cost centers and a previous approver is also a department leader, the department leader step may be skipped. In these cases, the department leader can be added back as an Additional Approver if required. The system capability to do this will be added on Friday, May 6.
Starting April 25, for those who order special order gases from the UNIV Gas Cylinder Warehouse, there are new instructions for Workday requisitions. This new internal supplier process will allow the orders to be emailed to the Gas Warehouse and will help streamline the process. These differ between on campus and off campus locations, so read carefully.
On Campus: Special order gases and special order hard goods should be ordered through non-catalog requests through new supplier Special Orders - UNIV Gas Cylinder Warehouse . Please continue to add the quote from Linde. A delivery fee should also be added to all special order hard goods (hoses, regulators, etc.) This can be found in the Buckeye Buy Catalog. Select the same new supplier, Special Orders - UNIV Gas Cylinder Warehouse , then search for “ DELIVERY-GAS .”
For Off Campus locations (e.g. Polaris Labs, New Albany, Gahanna, Hilliard, Upper Arlington, Regional Campuses except Wooster): For special order gases and special order hard goods, submit a Non-Catalog Request for the special order items from the new supplier, Special Orders - UNIV Gas Cylinder Warehouse . All orders - stock and special order gases and special order hard goods – require a delivery charge. From the Buckeye Buy catalog "Special Orders - UNIV Gas Cylinder Warehouse,” search for “ DELIVERY-GAS .”
For all locations, continue to order stock gas via the existing Buckeye Buy supplier, UNIV Gas Cylinder Warehouse .
