Ohio State’s Office of Comprehensive Energy will be changing how they manage utilities bills (electricity, natural gas, and water/sewer) for Ohio State and the Health System. A third-party system, WatchWire, will be used to gather utility invoices from various companies and submit invoices into Workday for payment. This removes manual effort from the departments and streamlines the process. The Energy Office will be reaching out to the affected departments with more on the transition taking place during February 2023. If there are additional questions, please contact energymanagement@osu.edu .
Please note that between Dec. 26, 2022 and Jan. 2, 2023, there will be no UNIV Check Run or pickup due to the Academic Recess and university-observed holidays.
Accounts Payable will be pulling in checks that would normally print on Dec. 29 into the Thursday, Dec. 22 check run.
Please ensure all payments for that timeframe are fully approved prior to Thursday, Dec. 22. Pickup times will continue to be from 1 p.m. - 4 p.m. on Dec. 22.
As FY21 nears completion, all invoices, pending approvals, and match exceptions need to be presented for payment or resolution, or be resolved by Friday, June 25, 2021. Please note, the Wexner Medical Center does not have a cut-off date.
Supplier invoices must include these key details: invoice number, invoice date, remit-to address, valid purchase order number, and invoice total. Any invoices missing key information cannot be processed and will be returned.
If you have any questions, contact the Accounts Payable customer service team: apcustomerservice@osu.edu or call 614-292-6831.
As FY20 nears completion, all UNIV invoices, pending approvals, and match exceptions need to be presented for payment or resolution by June 24, 2020. Note: Wexner Medical Center does not have a cut-off date.
FY21 UNIV invoices and purchase orders will not be processed until Wednesday, July 1, 2020.
Vendor invoices must include these key details: Invoice Number, Invoice Date, Remit to address, valid Purchase Order Number and Invoice Total. Any invoice missing key information cannot be processed and will be returned.
Gentle reminder from UNIV AP that any invoice that is in a match exception status has not posted to the financial system nor has the vendor been paid for the goods or services. Match Exception reporting can be accessed any time via eReports. From this report, you can then review each invoice and purchase order in PeopleSoft and provide appropriate resolutions to our ME Team.
University Accounts Payable is operating at regular business hours of 7:30 a.m. to 4:30 p.m. during the coronavirus response period. Checks are only being printed and mailed on Tuesdays until further notice. Checks marked for pick-up may be picked up on Tuesdays between 1 p.m. and 4 p.m. If you need assistance with a check or check pick-up, please email our banking team at apbanking@osu.edu . If you require help with other AP matters , please email our customer service team at apcustomerservice@osu.edu .
University Accounts Payable (AP) needs your continued cooperation and support as Ohio State transitions to Workday. Specifically, we will be reaching out to areas that make handwritten notations on invoices to offer alternative suggestions to help prepare for the Workday implementation. Read more details about acceptable invoice guidelines on the Business and Finance blog .
University AP also will be sending notifications to units with outstanding vouchers that we need your help reviewing.
We appreciate your assistance as we prepare for Workday go-live! Questions? Please email AP Customer Service .
We are excited to announce that Accounts Payable is preparing for the adoption of Optical Character Recognition (OCR) software, due to progress made by Ohio State's Enterprise Project. OCR will allow us to more accurately and efficiently capture invoice details. In order for us to leverage this software and be better equipped to process invoices timely, we ask that all invoices be sent directly by our suppliers to apinvoices@osu.edu in their original electronic (PDF) format.
As FY19 nears completion, all invoices, pending approvals, and match exceptions need to be presented for payment or resolution by Monday, June 24, 2019. Note, this deadline is applicable to all University Accounts Payable areas, including Central, Office of Sponsored Programs (OSP) and Project Accounting.
FY20 invoices will not be processed until Monday, July 1, 2019.
Vendor’s invoices must include these key details: Invoice Number, Invoice Date, Remit to address, valid Purchase Order Number and Invoice Total. Any invoices missing key information cannot be processed and will be returned.
Checks will be run on Thursday, December 20 ( 12/20 ), Thursday, December 27 ( 12/27 ), Monday, December 31 ( 12/31 ) and will resume on Thursday, January 3 ( 1/3 ), following the normal schedule.
