The last check run for Accounts Payable will occur on Thursday, November 21, 2024 , and all approvals will need to be completed prior to 10 a.m. that day.
In observance of the Thanksgiving Holiday, there will be no check run the week of Monday, November 25 through Friday, November 29 . All approvals processed after the November 21 deadline will be included in the December 7 check run.
The last check run for Accounts Payable will occur on Thursday, June 27, 2024 , and all approvals for those invoices will need to be completed prior to 10:00 a.m. on that day.
In observance of the July 4th holiday, there will be no check run for the week of Monday, July 1 through Friday, July 5 . This means that approvals will also need to be completed by 10 a.m. on June 27 . Otherwise, they will be included in the July 11 check run.
The university check run during the December holiday week will remain as normal. The check run will be on Thursday, December 28 with pick-up between 1:00 p.m and 4:00 p.m. Please ensure appropriate approvals are in place for expected checks.
The previously reported issue related to Miscellaneous Payment Requests has been corrected. To recap, The Enterprise Business Solutions (EBS) team received reports from Accounts Payable of a high volume of Manual Send Backs, automated by Workday, when certain attributes were updated on the Payee record, while Miscellaneous Payment Requests were "In Progress."
Workday no longer sends back the requests unless the Payee address or bank account information is updated.
As always, we appreciate the Ohio State Workday user community's patience as we worked to resolve this issue.
The Enterprise Business Solutions (EBS) team has been working closely with Workday to resolve a known issue related to Miscellaneous Payment Requests. EBS received reports from Accounts Payable of a high volume of Manual Send Backs, automated by Workday, when certain attributes were updated on the Payee record while Miscellaneous Payment Requests were "In Progress." Workday delivered a fix to our preview tenant and once testing by EBS is complete, the fix will be deployed to Workday production. We appreciate your patience as we have worked to resolve this issue.
Ohio State’s Office of Comprehensive Energy will be changing how they manage utilities bills (electricity, natural gas, and water/sewer) for Ohio State and the Health System. A third-party system, WatchWire, will be used to gather utility invoices from various companies and submit invoices into Workday for payment. This removes manual effort from the departments and streamlines the process. The Energy Office will be reaching out to the affected departments with more on the transition taking place during February 2023. If there are additional questions, please contact energymanagement@osu.edu .
Please note that between Dec. 26, 2022 and Jan. 2, 2023, there will be no UNIV Check Run or pickup due to the Academic Recess and university-observed holidays.
Accounts Payable will be pulling in checks that would normally print on Dec. 29 into the Thursday, Dec. 22 check run.
Please ensure all payments for that timeframe are fully approved prior to Thursday, Dec. 22. Pickup times will continue to be from 1 p.m. - 4 p.m. on Dec. 22.
As FY21 nears completion, all invoices, pending approvals, and match exceptions need to be presented for payment or resolution, or be resolved by Friday, June 25, 2021. Please note, the Wexner Medical Center does not have a cut-off date.
Supplier invoices must include these key details: invoice number, invoice date, remit-to address, valid purchase order number, and invoice total. Any invoices missing key information cannot be processed and will be returned.
If you have any questions, contact the Accounts Payable customer service team: apcustomerservice@osu.edu or call 614-292-6831.
As FY20 nears completion, all UNIV invoices, pending approvals, and match exceptions need to be presented for payment or resolution by June 24, 2020. Note: Wexner Medical Center does not have a cut-off date.
FY21 UNIV invoices and purchase orders will not be processed until Wednesday, July 1, 2020.
Vendor invoices must include these key details: Invoice Number, Invoice Date, Remit to address, valid Purchase Order Number and Invoice Total. Any invoice missing key information cannot be processed and will be returned.
Gentle reminder from UNIV AP that any invoice that is in a match exception status has not posted to the financial system nor has the vendor been paid for the goods or services. Match Exception reporting can be accessed any time via eReports. From this report, you can then review each invoice and purchase order in PeopleSoft and provide appropriate resolutions to our ME Team.
