The items below were recently shared with the finance community at Ohio State.
Item 1 - For employees currently working on grants , their funding end dates will not convert to Workday and encumbrances may incorrectly run through the end of the project.
For example: a grant's end date is 12/31/20, but the individual's funding end date is 8/31/20. Once converted to Workday, the funds will encumber through 12/31/20. If you want the encumbrance to end on 8/31/20, a Costing Allocation will need to be done once Workday is live. Please discuss this with your grants managers and principal investigators, as their grant balances may be impacted.
Item 2 - As a best practice, once a Federal Work Study student's award has been exhausted, please remove all Federal Work Study funding from the Department Budget Table, as well as transfer the student into a non-Federal Work Study position.
University Accounts Payable (AP) needs your continued cooperation and support as Ohio State transitions to Workday. Specifically, we will be reaching out to areas that make handwritten notations on invoices to offer alternative suggestions to help prepare for the Workday implementation. Read more details about acceptable invoice guidelines on the Business and Finance blog .
University AP also will be sending notifications to units with outstanding vouchers that we need your help reviewing.
We appreciate your assistance as we prepare for Workday go-live! Questions? Please email AP Customer Service .
