The "Positions for Planning" report will be updated the evening of Monday, August 12 . In order to pull in the new "Payroll Encumbrance Accrual Reversal" journal source data successfully, the “region” filter and column was removed from the report. This integration was created for FY24 year-end to fix the encumbrances for the last biweekly payroll of the year. Please note, the "Pay Component" and "Pay Group" fields will be blank for the "Payroll Encumbrance Accrual Reversal" journal source rows. Also, you can exclude biweekly pay period 14 (pay period ending 6/28/25 with a pay date of 7/11/25) from the report by using the Commitment Start/End Date prompts.
Wondering how changing your benefits selections or tax withholdings might impact your paycheck? Are you interested in determining what your pay increase will be with your recent overtime hours? Introducing Model My Pay, a new Workday tool now available that allows you to apply various hypothetical changes to your earnings, benefits, or tax elections to calculate paycheck estimates before making any actual changes. To learn more about this helpful planning tool access an informational video at BuckeyeLearn or review the Model My Pay job aid.
Functionality was implemented in late May to provide an easier process to pay 9-month faculty new hires who begin working prior to August 15 .
A reason of "Faculty Early Start" has been added to Period Activity Pay (PAP). This may only be used for full-time 9-month tenure, clinical or research track faculty in their first year of employment. The early start must begin on or after May 15 and must be for service between May 15 and August 14 . The PAP cannot be initiated until the 9-month hire is complete in Workday. The workflow for this PAP reason is the same as other PAP reasons.
A secondary payroll expense detail report has been made available in Tableau to allow users a more customizable experience when interacting with Payroll Data.
Flexible Payroll Expense Details - a customizable grouping payroll expense report with two worksheets.
Flexible Cumulative Payroll Actuals and Encumbrances - provides customizable journal attribute grouping and returns a year-to-date total spend based on parameters selected in the prompt as well associated remaining encumbrances Flexible Monthly Payroll Actuals - provides customizable journal attribute grouping based on periods selected in the prompt.
The Department Fiscal Payroll Processing Calendars are now available for the remainder of fiscal year 2022 and linked in the Administrative Resource Center (ARC).
Update to original post: The fund is now active, and a job aid is available in the Administrative Resource Center (ARC).
To aid departments with heavy research and student populations, a new FD101 Default Clearing Fund has been established to track payroll expenses that have unallocated costing. The fund and work associated will be migrated to Workday production during the week of October 25th and will be available for use beginning Monday, November 1, 2021. Additional information and a brief demo will be presented in the October 19 Finance Office Hours .
The ability to post Payroll Accounting Adjustments (PAA) will be extended to noon on Monday, June 28 . Any entries approved by noon on June 28 will post to the June accounting period. Questions can be directed to CTL-FDMRequests@osu.edu .
Employees will notice differences in payroll practices that result in changes to their payslips in terms of how pay is calculated and how it appears visually. Payslips should be viewable in Workday on Jan. 28 for the Jan. 29 pay day and February payslips should be viewable in Workday on Feb. 25 for the Feb. 26 pay day. After February, payslips will typically be visible five days before pay day. To learn more, visit changes impacting pay and how to access your payslip .
Also, 9/12 faculty will see different earning types displayed on their payslips throughout the year, but their net pay will not be impacted. Review a recent presention to learn more .
The HR and Payroll for Fiscal Staff Course is now available in BuckeyeLearn. This course is recommended for Cost Center Managers and Cost Center Directors. Access the BuckeyeLearn link to sign up.
Residual Payroll Clearing balances housed in fund 010192 will be reclassified in December.
After the December 2020 Direct Retro Distribution deadline of 12/10/20 has passed, all remaining UNIV payroll clearing balances in fund 010192 will be reclassified to general fund 011000 in PeopleSoft, prior to Workday go-live. The entries will be created and posted by the Office of the Controller based on the balances remaining on the HRB185 Post Distribution Report as of 12/23/20 .
