NewsLink Articles
New Expense Reports in Production, Older Reports Decommissioned
Several expense reports are now in production. Details are described in the full NewsLink article.
- Find Expense Report Details – OSU
- Find Expense Report Summary – OSU
- Expense Report Exceptions Report updates
And as we say hello to the new reports, we need to say farewell to “Find Expense Reports – OSU,” “Find Expense Report Lines,” and “Find Expense Report Lines for Organization" which will be decommissioned on August 31.
These reports will be replaced by the first two new reports previously mentioned.
Users with saved filters and worklet configurations for “Find Expense Reports – OSU," “Find Expense Report Lines,” and “Find Expense Report Lines for Organization” are asked to delete them prior to the decommission date. Saved filters can be applied to the new reports.
Quick Orientation to Business Travel at Ohio State Released
A 10-minute high-level travel overview session is now available in BuckeyeLearn.
This session should not replace comprehensive training that is recommended for employees who travel more than once per year or routinely arrange travel for others. See the Business and Finance website for details.
Managers and HR Consultants Can Now Assign Employees from One Manager to Another in Workday
A recent enhancement is now in effect for how employees’ reporting structure data can be updated in Workday. As of Friday, Aug. 12, managers, manager liaisons and HR consultants have access to initiate assigning an employee or vacant position to another manager in Workday.
- Read more on the HR website and view this Move Workers Job Aid for how to initiate moving an employee in Workday.
- Share this information with managers and manager liaisons in your college/unit.
Workday Unavailable Due to Planned Monthly Maintenance Aug. 13
Workday will be unavailable due to planned monthly maintenance on Saturday, August 13, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
Finance August Office Hours
August Finance Office Hours will be held from 1 - 2 p.m. on Tuesday, August 16. Use the MS Teams link to join.
Workday Email Display Name Change
On Friday, August 12, the display name for emails sent by Workday will change. The current display name “OSU Workday Administrator” will become “Ohio State Workday Notification” when the change takes place.
This update will ensure the sender is clear to email recipients outside of the university. The actual email address will not change, just the display name. If you have set up email rules for messages from Workday, you may need to update them after the display name changes.
Newark Corporation in Buckeye Buy
Newark Corporation offers a full selection of electronic components at discount pricing in their RoundTrip (punch-out) catalog in Buckeye Buy. Newark is a recent awardee of Ohio State contract SPC-100006568 22-Electronic Components-Newark.
See the Purchasing contract book for details on these contracts. Contact The Marketplace Team at BF-Marketplace@osu.edu with questions about Buckeye Buy.
Batteries Plus in Buckeye Buy
Batteries Plus offers batteries and other power supply products for multiple applications in their RoundTrip (punch-out) catalog in Buckeye Buy. Product pricing is up to 73% off retail, based on the E&I Cooperative contract SPC-1000006636 - UNIV: CNR01505-BPB.
Missing Data in June and July 2022 Datasets, RAE Data Load Issue
*9/9 Update*
From Saturday, September 10 through Monday, September 12, we’ll complete the validation effort for the final dataset
It is important to note that these data issues DO NOT impact Workday reports.
If you have other questions or concerns, please contact Enterprise-Analytics@osu.edu.
*Original Message*
Reporting users have shared that sporadic data is missing from Tableau reports using the “[CERTIFIED] Workday FIN Mart - Journal Line Detail” Tableau data source. This data source is powered by journal line related datasets flowing into the Reporting and Analytics Environment (RAE) from Workday. The reload/update of the journal lines data in the RAE is expected to be complete by August 24, 2022.
Fix for Offer Letters in OnBase
An issue with offer letters and onboarding documents flowing to OnBase has been resolved as of July 27, 2022. With the resolution implemented, offer letters and onboarding documents will be loaded to the employee personnel file within OnBase nightly around 11 p.m. EST. See the full NewsLink article for details about how offer letters and onboarding documents will load to OnBase going forward.