NewsLink Articles
Fiscal Year 2023 Period Close Calendar
The Fiscal Year 2023 Period Close Calendar is now available on the Administrative Resource Center (admin.resources.osu.edu/workday/workday-for-core-users-finance/period-close-calendar).
Cybersecurity for You (C4U) Summer Activities Released
New activities have just been released on the Cybersecurity for You (C4U) awareness platform. Get information on how to protect data on mobile devices from theft or damage, determine the right backup method for your situation and discover techniques to recover from ransomware. As you learn, earn points toward digital rewards to upskill your digital life.
Airfare Expense Report Processing – FY23 Changes
Airfare purchased through Ohio State’s contracted travel agencies and charged to the university’s ghost card must be moved to the appropriate FDM (worktags) through an expense report.
Effective July 1, 2022 (FY23), Airfare transactions that are charged to the university’s ghost card with Corporate Travel Planners (CTP) or Concur will be submitted on an expense report by the Travel Office. Review the full NewsLink article for Travel Office expense report details and unit responsibilities.
Workday Unavailable Due to Planned Monthly Maintenance June 11
Workday will be unavailable due to planned monthly maintenance on Saturday, June 11, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
Three Workday Spend Authorization Reports to be Decommissioned June 30
Three Workday reports, “Find Spend Authorizations – OSU,” “Find Spend Authorization Lines,” and “Find Spend Authorization Lines for Organization” will be decommissioned on June 30, 2022.
These reports will be replaced by two new reports named “Find Spend Authorization Details – OSU” and “Find Spend Authorization Summary – OSU.”
Users with saved filters and worklet configurations for “Find Spend Authorizations – OSU,” “Find Spend Authorization Lines,” and “Find Spend Authorization Lines for Organization” are asked to delete them prior to the decommission date. Saved filters can be applied to the new reports in early June.
"Credit Card Transactions Not Expensed – OSU" to be Decommissioned June 30
The report "Credit Card Transactions Not Expensed – OSU" will be decommissioned on June 30, 2022. This report has been replaced by enhancements added to "Credit Card Transactions – OSU" which returns a more complete picture of Credit Card Transactions that are not fully expensed.
The PCard Office has created a "Report - Credit Card Transactions-OSU" job aid in the Administrative Resource Center (ARC) which users may choose to reference for this report.
Users with saved filters on "Credit Card Transactions Not Expensed – OSU" are asked to delete them prior to the decommission date. New Saved filters can be applied to the report "Credit Card Transactions – OSU" using the enhanced set of prompts.
"Find Supplier Invoices" has been decommissioned
As a reminder, Workday's delivered report called "Find Supplier Invoices" has been hidden. It was replaced with "Find Supplier Invoice Summary – OSU."
"Payroll Funding – Period Activity Pay – Expired Funding" Report
A new "Payroll Funding – Period Activity Pay – Expired Funding" report has been created to help finance users validate expired costing for Period Activity Pay Assignments. The report is available for end users and allows a user to search for period activity pay in a semester where one or more lines has an expired grant worktag associated with it.
Encumbrance Training
A new "Commitments and Obligations" virtual training has been created in BuckeyeLearn to help financial users and service centers develop a baseline skillset on encumbrances and pre-encumbrances.
Digi-Key electronics Joins Buckeye Buy June 1
Digi-Key Electronics will join Buckeye Buy on Wednesday, June 1 with a round trip (punch-out) catalog of electronic components and supplies. Contract and catalog details are available on the contract book page https://busfin.osu.edu/document/digikey-electronics.