In his message, President Drake reiterated “the move to Workday, occurring in summer 2020, will mean change for all faculty, staff and student employees across our campuses and the Wexner Medical Center." Since the beginning of the Enterprise Project, NewsLink has helped share system-specific information about the project and the Workday implementation. With go-live in less than a year, now is a great time to subscribe to the Enterprise Project Digest , to receive more details from the project team, beyond technology, including timelines, business transformation and readiness information.
Please tune in via livestream to the Enterprise Project Fall Forum on Tuesday, October 8, 2019, from 1:30 p.m. to 3:00 p.m. The forum will provide a campus and Wexner Medical Center community update highlighting current activities.
As we move towards our new enterprise system, our PeopleSoft account structure will shift to Foundation Data Model (FDM) values in Workday ( enterprise-project.osu.edu/fdm-overview ). During this transformation, User Defined in the PeopleSoft account structure will be replaced with other values. To ensure a smooth transition, we are changing the process for creating a User Defined value. The request for a new User Defined value will follow the same process for requesting other new chartfield values. The form for making requests can be found here: controller.osu.edu/forms/forms.shtm#chartrequest .
The Controller’s Office will be reviewing User Defined requests to ensure they will translate smoothly during the data conversion process of the Enterprise Project.
Data from Ohio State’s current systems are informing Enterprise Project decisions related to process design and system configuration. One of the long-term goals of the project is to instill a data-driven institutional culture. This translates into leveraging data insights for guidance and sound decision-making. The Business Process teams that support each functional area of the project (Finance, Human Resources, Payroll and Student) include an embedded data scientist. Read on to learn how data scientists are supporting multiple project teams with information and trends.
Additionally, the project has moved into its next phase, Configure and Prototype. The key activities of this phase include building business processes in Workday, building system integrations and developing role-based training curriculum.
The Enterprise Project recently launched an e-newsletter to inform the Ohio State community about the project’s work. The Enterprise Project Digest will be sent monthly, and all employees interested in additional information are encouraged to subscribe . Check out the January edition , which featured an update from the project director, an introduction to Workday and a terminology section that decodes the Foundation Data Model.
Employee recruiting and hiring processes were identified by university leadership as areas that could further the university's operational excellence. Through focused business process transformation workshops, a team of HR representatives from across Ohio State discussed the current state of recruiting and hiring, and then envisioned the ideal future state. Read more to learn about the key elements of the recruit-to-hire future state .
As the Enterprise Project’s business process transformation and system implementation efforts progress, the latest news and updates will be posted under the project website’s News section . During the Architect phase, a number of articles will summarize the ongoing business process transformation workshops and design sessions . These are key Architect phase activities, during which dedicated staff are co-creating the university’s future state business process.
Additionally, a group of project representatives recently attended Workday Rising. The annual conference provided Ohio State with an opportunity to present lessons learned thus far and connect with other Workday clients. Read the full article on the project site for more information.
The Enterprise Project convened a community forum on Thursday, September 21, to provide information on the project’s second phase. The Architect Phase Community Forum featured remarks from the project’s Executive Sponsors, an overview of phase goals and summaries of the strategic direction for each area. See the full article on the newly refreshed Enterprise Project site for more details, including answers to audience questions posed to the Executive Sponsors and project leadership.