PeopleSoft Finance (FNOSU) will only be available to a designated group of general ledger users starting Friday, January 1, 2021. From January 1 until June 30, 2021 all current PeopleSoft Finance users will have access to a non-production database for inquiries.
This is a reminder that reports will be available at go-live on January 7, but will not be applicable for Year to Date/Life to Date reporting until all historical data loads are complete. Grants historical data will be available January 20 and GL data through December 2020 will be available January 25.
The Enterprise Project website's Workday calendar has been updated with key dates and deadlines related to Ohio State's Workday implementation, including the last dates the current systems will be available for specific tasks and transactions . Check the Workday calendar often to stay apprised of i mportant d ates as we approach January 2021 go-live.
After Workday is live, you will see the term Non-Employee Population (NEP), which refers to any person affiliated with the university who does not have employment status. These types of individuals are often also referred to as “Guests.”
While certain types of NEP records will only be visible via Find People (such as Visiting Students), other NEP records will be visible in Workday. Guests whose information resides in Workday are classified in two distinct ways: Contingent Workers and Academic Affiliates.
The Enterprise Project schedule has been updated to reflect a six-month Workday timeline extension. Workday HR and Payroll will go live on January 3, 2021 . Workday Finance and Supply Chain will go live on January 7, 2021 . The university’s Workday Student timeline remains unchanged, with implementation planned to begin in summer 2023. An overview of these dates and other important information is available on the Enterprise Project website .
Due to impacts of the coronavirus outbreak on the university community, Ohio State leaders have extended the initial Workday implementation timeline by six months. The university community must be focused at this time on patient care, online course delivery and other critical services. Enterprise Project leaders are developing a plan to accommodate new December 2020 and January 2021 deployment dates. Ohio State’s Workday Student implementation, slated to begin in 2023, remains unchanged. Read more on the Enterprise Project site .
The items below were recently shared with the finance community at Ohio State.
Item 1 - For employees currently working on grants , their funding end dates will not convert to Workday and encumbrances may incorrectly run through the end of the project.
For example: a grant's end date is 12/31/20, but the individual's funding end date is 8/31/20. Once converted to Workday, the funds will encumber through 12/31/20. If you want the encumbrance to end on 8/31/20, a Costing Allocation will need to be done once Workday is live. Please discuss this with your grants managers and principal investigators, as their grant balances may be impacted.
Item 2 - As a best practice, once a Federal Work Study student's award has been exhausted, please remove all Federal Work Study funding from the Department Budget Table, as well as transfer the student into a non-Federal Work Study position.