Enhanced Period Activity Pay (PAP) functions are anticipated with the Workday release on March 11. When implemented, these changes will include a subpage that simplifies data entry, particularly for graduate associate pay.
The current PAP format requires multiple rows to be entered per semester. The new layout will require only one row. By default, the system will calculate the total amount entered to be paid in equal installments over the designated pay periods. A new subpage will be available where specific amounts can be entered for each pay period.
When the Workday release becomes available in production on March 11, all existing PAP entries will automatically be displayed in the new format. Nothing is required from HR partners until new PAP entries are made for future semesters.
Join any part of this webinar series and gain a better understanding of how to locate and use a variety of Human Resources technology resources and tools, as well as employment-related information. Webinars will be hosted every other Friday at 10 a.m., and each webinar will focus on different technology resources. The first half of each session will provide an overview of the featured topic and the second half will be open for HR staff to take questions from attendees. Employees can choose to attend one or all webinars based on the topics and systems that meet their interests. The upcoming topics are:
February 10, 10 a.m. - Reporting basics and looking at the Job Catalog Report February 24, 10 a.m. - Tableau overview March 10, 10 a.m. - Period Activity Pay overview March 24, 10 a.m. - Finding employee information for the Salary Tool
Recordings will be available following each session if you are not able to attend or to revisit the content. More information, including the link to join the webinars, is available online .
Please be aware that the HR team has been completing a clean-up on positions retroactively, involving changes between staffing models (position management to job management, or vice versa). This may cause financial users to see unmapped fringe benefits on reports. Unfortunately, there have been cases where this has affected sponsor billing as well. The Enterprise Business Solutions (EBS) team is aware of the issue and is actively working to investigate the impact so that a central correction can be completed. There is no other fix right now unless it is completed centrally, and end users are being made aware that a resolution is in the works.
Gain a better understanding on how to locate and use a variety of Human Resources technology resources and tools, as well as employment-related information. Webinars will be hosted every other Friday at 10 a.m., and each webinar will focus on different technology resources. The upcoming session on Friday, Dec. 16, from 10-11 a.m. will focus on Workday Foundations, including navigation, setting up your home page and menu, and understanding Workday language and functionality.
More information, including the link to join the webinars, is available online .
What you need to do:
Learn more online and join the upcoming webinar. Share this information with faculty and staff in your college or unit.
System changes, including Job profile updates that support the Career Roadmap initiative will move to Workday production Saturday, October 22, through Friday, October 28.
During this period, Workday will remain available; however, users may notice system slowness due to the high volume of transactions being processed as part of go-live activities.
Career Roadmap job profile changes will be effective November 1, 2022, for employees paid monthly and November 6, 2022, for employees paid biweekly and those changing pay frequency. Employees will be able to see their own job profile on their respective effective date.
For questions regarding Career Roadmap, please submit a ticket through hrconnection.osu.edu . Questions related to system performance should be directed to the IT Service Desk .
A recent enhancement is now in effect for how employees’ reporting structure data can be updated in Workday. As of Friday, Aug. 12, managers, manager liaisons and HR consultants have access to initiate assigning an employee or vacant position to another manager in Workday.
Managers, manager liaisons and HR consultants no longer need to gather employee data and submit a request through HR Connection if the new manager has a supervisory organization associated with the correct staffing model. This enhancement helps streamline the process, eliminates the need for manual data collection and increases the communication managers will receive throughout the process.
To initiate moving an employee or position to another manager in Workday, search for “Move Workers” in the Workday search bar and select Move Workers (Supervisory). If the new, proposed manager does not have the correct supervisory organization, a request should be submitted through hrconnection.osu.edu . More information is available on the HR website .
What you need to do:
Read more on the HR website and view this Move Workers Job Aid for how to initiate moving an employee in Workday. Share this information with managers and manager liaisons in your college/unit.
An issue with offer letters and onboarding documents flowing to OnBase has been resolved as of July 27, 2022. With the resolution implemented, offer letters and onboarding documents will be loaded to the employee personnel file within OnBase nightly around 11 p.m. EST. See the full NewsLink article for details about how offer letters and onboarding documents will load to OnBase going forward.
Recognizing and implementing Equal Employment Opportunity (EEO) requirements supports the recruitment of a talented and diverse candidate pool for hiring the most qualified individual for the role. The Office of Institutional Equity has created EEO Recruitment and Selection guidelines to provide information and resources for advancing EEO in the recruit-to-hire process.
All managers, faculty, and HR staff are required to review the EEO Recruitment and Selection guidelines in BuckeyeLearn by September 1. The guidelines provide information and resources for advancing EEO in the recruit-to-hire process and includes links to other helpful documents and job aids. Beginning in August, when a job requisition is initiated in Workday, the manager of that posted position will receive a Workday notification to make them aware of important information related to Ohio State’s Affirmative Action and EEO policy and compliance requirements. More information is available at https://go.osu.edu/aaeeoguidelines .
What you need to do:
Review the guidelines in BuckeyeLearn by September 1.
To provide a better job application experience and clear guidance for applicants and managers, Workday notifications throughout the job application process have been enhanced. The new and updated notifications will help applicants and managers be engaged and informed throughout important hiring milestones to highlight action items and meet deadlines, creating a more efficient hiring process. The new and enhanced notifications will be live in Workday by early August 2022.
As part of HR Optimization efforts, on Friday, July 15, enhancements were applied for Period Activity Pay (PAP) to assist with streamlining the business process for both Cost Center Managers and HR Consultants. See the full NewsLink article for details about the enhancements that were implemented.