NewsLink Articles
Unmapped Fringe Benefits Issue
Please be aware that the HR team has been completing a clean-up on positions retroactively, involving changes between staffing models (position management to job management, or vice versa). This may cause financial users to see unmapped fringe benefits on reports. Unfortunately, there have been cases where this has affected sponsor billing as well. The Enterprise Business Solutions (EBS) team is aware of the issue and is actively working to investigate the impact so that a central correction can be completed. There is no other fix right now unless it is completed centrally, and end users are being made aware that a resolution is in the works.
Collibra Data Catalog License Expires Dec. 22
The license agreement for Collibra, the university’s data catalog tool, expires on December 22.
The current license agreement with Collibra expires on Thursday, December 22, and the system will be inaccessible beginning this date. The Data Governance team is currently exploring options to support the university’s data governance needs, though a final solution will not be announced until sometime in 2023. In the meantime, all data currently stored within Collibra will be preserved for the next tool. Additionally, users can continue to submit metadata via ServiceNow or by contacting the team at datagovernance@osu.edu and they will hold onto it until a new tool is selected.
Once a vendor has been selected to host the data catalog, an announcement will be made. Users can reach to datagovernance@osu.edu with any questions.
Finance January Office Hours
The next Finance Office Hours session will be held from 1 p.m. - 2 p.m. on Tuesday, January 17. Use the MS Teams link to join.
Planned Maintenance and Downtime for Student Apps Dec. 10
From 5 p.m. on Saturday, December 10, until 11 a.m. on Sunday, December 11, PeopleSoft Buckeye Link services (Campus Solutions/Student Information System) will be unavailable due to planned maintenance. Please review the full NewsLink article for details.
Human Resources Technology Webinar Series
Gain a better understanding on how to locate and use a variety of Human Resources technology resources and tools, as well as employment-related information. Webinars will be hosted every other Friday at 10 a.m., and each webinar will focus on different technology resources. The upcoming session on Friday, Dec. 16, from 10-11 a.m. will focus on Workday Foundations, including navigation, setting up your home page and menu, and understanding Workday language and functionality.
More information, including the link to join the webinars, is available online.
What you need to do:
- Learn more online and join the upcoming webinar.
- Share this information with faculty and staff in your college or unit.
"Find Requisition Summary – OSU" Enhanced to Better Track News Supplier Requests
The "Find Requisition Summary – OSU" report has been enhanced to provide additional flexibility and insight into tracking new supplier requests.
See the full post for information about new fields that have been added to the report output to provide additional flexibility and insights.
"Find Journals OSU" Report Enhanced
An enhancement to the "Find Journals OSU" report has been added to allow users to search journals by last updated moment in the prompt.
Workday Unavailable Due to Planned Monthly Maintenance Dec. 10
Workday will be unavailable due to planned monthly maintenance on Saturday, December 10, from 2 a.m. to 10 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink article.
Travel Update – Acknowledgement of Understanding (International Travel)
Effective December 16, 2022, the International Acknowledgement of Understanding Form (AOU) will be launched in Workday as a Questionnaire step for the employee traveler (faculty/staff) to complete with a new Spend Authorization that includes an international destination in a Spend Authorization line. This will replace the DocuSign version that is currently hosted at the Travel Website. The International Acknowledgement of Understanding Form (AOU) was made a requirement for International Travel with the Travel Guidelines released in June 2021, following the university’s travel suspension due to COVID-19. See the full post for details.
Workday Update for Spend Authorization and Expense Report (Business Purpose)
Effective December 16, 2022, the Business Purpose drop-down menu on the header of the Spend Authorization and Expense Report will include updated selections. Business Purpose selections will be grouped by type (e.g., PCard, Reimbursement-Non-Travel, Travel) and will be condensed to a more finite list that supports analytical review of the type of travel or expense.
See the full Newslink post for the updated list of the new Business Purpose selections and their description of use.