NewsLink Articles
Workday Inbox Habits
Do you rely on your email inbox to tell you when you have tasks to complete in Workday? If so, consider making time at the beginning or end of each day to check in Workday for new and outstanding tasks and updates.
From your Workday home page, you can quickly check on outstanding tasks or updates. In the header, there will be a number displayed by the Inbox and Notification icons if you have items waiting for your action or updates to review. And unless you’ve chosen to hide your Inbox items, the Awaiting Your Action section of your home page provides a preview of your Inbox tasks as well.
Checking Workday directly for outstanding tasks and updates will avoid potential email delays and issues. If you do encounter issues with Workday emails, check out the frequently asked question: What do I do if I am not receiving email from Workday as expected?
Coming Soon: Report Enhancements for Internal Supplier Transactions
To improve reporting capabilities for internal supplier transactions, and in support of the Internal Service Delivery (ISD) redesign project, there are several forthcoming report enhancements.
"Supplier Category" will be added to the prompt and output of the following reports:
- Find Requisition Summary – OSU
- Find Requisition Details – OSU
- Find Purchase Order Summary – OSU
- Find Purchase Order Details – OSU
- Find Supplier Invoice Summary – OSU
- Find Supplier Invoice Details – OSU
"Internal Billing Journal Reference" will be added to the prompt and output of the following reports:
- Find Supplier Invoice Summary – OSU
- Find Supplier Invoice Details - OSU
Workday Unavailable Due to Planned Monthly Maintenance March 4
Workday will be unavailable due to planned monthly maintenance on Saturday, March 4, from 2 a.m. to 9 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink post.
Workday Release 2023R1 Coming March 11
The first of Workday's two major releases in 2023 of enhancements and new functionality is scheduled to move to production on Saturday, March 11, from 2 a.m. to 5 a.m. Workday will be unavailable during the maintenance period.
Many of the changes coming in this release will not be immediately noticeable. A Workday 2023R1 job aid is available in the Administrative Resource Center (ARC) that explains the changes that will be noticeable, in more detail. Review the full NewsLink post for more information about the maintenance.
Planned Maintenance and Downtime for Student Apps March 11
Note, this maintenance was rescheduled from March 4.
From 12:01 a.m. to 11 a.m. on Sunday, March 12, PeopleSoft Buckeye Link services (Campus Solutions/Student Information System) will be unavailable due to planned maintenance. Please review the full NewsLink article for details.
Workday Unavailable Due to Planned Quarterly Maintenance - Sat. 2/18 from 2 a.m. to 1 p.m.
Workday will be unavailable due to planned quarterly maintenance on Saturday, February 18, from 2 a.m. to 1 p.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink post.
New Quick Reference Guide: Transaction Dates in Workday that Drive Accounting
Dates are extremely important for processing and reporting on transactions. Please use special care when entering and approving transactions to ensure use of the correct dates. A new "Transaction Dates in Workday that Drive Accounting" guide is available in the Administrative Resource Center (ARC). This document outlines which transaction dates drive operational accounting entries in Workday. Using the quick guide should help prevent operational journal errors from occurring.
Adaptive Planning – FY24
New training modules on Adaptive Planning are now available in BuckeyeLearn. The modules listed below are recommended for Ohio State employees needing to use Adaptive Planning for the Spring 2023 planning cycle.
Adaptive Planning – FY24 Adaptive Planning Overview - An 18-minute introduction to Adaptive Planning, the timing of planning cycles, and our approach to future planning.
Adaptive Planning – FY24 System Changes and Updates - A 22-minute introduction to Adaptive Planning system changes and updates ahead of the FY23 Spring planning cycle.
Adaptive Planning – FY24 Planning Reminders (coming soon).
Adaptive Planning – FY24 Reporting (coming soon).
WatchWire to Streamline Utility Invoice Process with Workday
Ohio State’s Office of Comprehensive Energy will be changing how they manage utilities bills (electricity, natural gas, and water/sewer) for Ohio State and the Health System. A third-party system, WatchWire, will be used to gather utility invoices from various companies and submit invoices into Workday for payment. This removes manual effort from the departments and streamlines the process. The Energy Office will be reaching out to the affected departments with more on the transition taking place during February 2023. If there are additional questions, please contact energymanagement@osu.edu.
FY24 Blanket Purchase Order Entry
Please do not begin entering FY24 blanket purchase orders until April 2023. More information and detailed instructions on creating FY24 blanket purchase orders will be posted in a future Newslink article.