Managed IT Services Partners
You have already received telework-related guidance from HR and some work remote strategies and resources. As we move forward, stay informed of future plans by visiting the university's post-pandemic operations planning taskforce website(link is external), which will continue to be updated as new information is available.
As a Managed IT Services partner, there are additional tips you should be familiar with when working remotely.
What You Need to Do Your Job
If you have an OCIO-managed device (your usual device or loaner equipment), you can do the majority of your job with just your normal internet connection. Access to Office 365 (e.g. Outlook, Teams, Skype, OneDrive), BuckeyeBox and Zoom are all available by simply logging in to your computer and connecting to the internet. You can also access files on your local computer (e.g. C: drive, My Documents).
Remotely Accessing Your Files
A few items need a more secure connection. If you need access to the K: drive (file share) or certain internal applications, you will need to use a VPN or remote access portal depending on the equipment you have access to. You do not need to use VPN or the remote access portal to access files on BuckeyeBox and OneDrive, just an internet connection. If you don’t need to VPN, please don’t. This will free up access for people who do need it.
Using VPN on an OCIO-Managed Laptop
To access internal resources, such as the K: drive (file share) and certain applications, while away from campus using an OCIO managed computer, use the Cisco AnyConnect VPN. Please make sure you are selecting the OSULAN group profile when using this tool. Not sure if you need to VPN in to access an application? Try to access that application when not remotely connected. If it is not working, connect via the Cisco AnyConnect VPN and try again. If you are still unable to connect, contact the IT Service Desk.
Note: If you log out or your computer goes into sleep mode, you will need to reconnect to the VPN when you log back in.
This option can be used on loaner laptops.
Remoting into an OCIO-Managed Windows Desktop from a Personal Device or Loaner Laptop
To connect to your OCIO managed Windows desktop computer from either another OCIO managed computer (such as a loaner laptop) or from a personal device, use the OCIO Remote Access Portal (powered by Guacamole). If you are unable to use Guacamole, contact the IT Service Desk. This option works to remote into Windows desktops only.
Note: We do not recommend using Skype for voice calls when on Guacamole. You can have calls forwarded to your mobile device and/or disconnect from Guacamole to use Skype on your computer.
While using Guacamole, do not shut down or restart your remote desktop device. Simply end the guacamole session by closing the window.
Using Cloud-Based Storage
Both BuckeyeBox and OneDrive are university resources available for cloud-based storage, which means files can be accessed from anywhere you have an internet connection. As always, continue to follow security best practices and know where different types of data can be stored.
- Managed IT Services partners can take home their regular work equipment (monitors, docks, keyboards) if needed.
- We are asking staff to tell their managers if they are taking monitors or docks home.
- We are asking managers to keep track of who is taking what home, and take responsibility for making sure their staff brings the equipment back when the time comes.
- If employees need equipment beyond what they have at their desk or regular workstation (e.g. stands or monitors with stands, if they’re using monitor arms) they should contact the IT Service Desk to request those items.
The university has several tools available for communication and collaboration, all of which can be used anywhere you have an internet connection.
- Office 365: Access email, store and share files, communicate with your coworkers or students, schedule meetings, track your to-do lists and more by integrating applications and downloading them on up to five devices. Some key communication tools from Office 365:
- Skype for Business: Connect and meet virtually. You can have calls forwarded to your mobile device for convenience. Skype. *We recommend using Skype for business purposes instead of Zoom. We want to keep CarmenZoom free of non-academic traffic so it is available for classes and other academic needs. Visit our Knowledge Base to learn how to get the most out of Skype for Business and how to fix common problems.
- Microsoft Teams: Use Teams for group collaboration, chat and as a platform hub.
- Zoom: Use CarmenZoom for academic purposes, such as classes, consultations and work group meetings.
Take a look at this comparison of services to help you decide what tool is most suitable for your use case.
The IT Service Desk is available 24 hours a day, seven days a week. For urgent needs, call 614-688-4357 and press option 3 to speak to service desk members dedicated to providing support to Managed IT Services partners. Get help online at go.osu.edu/it by searching the KnowledgeBase or entering a ticket.
Note: In an effort to protect the health and safety of university faculty, staff, and students, all IT Service Desk locations will be closed for walk-in support beginning March 17, 2020. We are keeping a limited number of staff on campus for those cases where in-person support is needed. If the technician you are working with determines that you need to receive in-person support, they will set up an appointment with you to meet on campus.