The Office of Business and Finance requires active PCards be cancelled upon the departure of the Card Manager/Cardholder. These accounts must be cancelled upon employee transfer (to another department within the University or another job whose duties do not include those related to a PCard) or termination of any kind (including retirement and involuntary/voluntary termination). In these situations, follow the steps outlined in the full article.
The Travel Office has arranged for several classroom offerings of the Travel Workshop (Introductory and Advanced) sessions that will run through December 2019.
Travel Workshop (Introductory) - This two-and-a-half hour travel workshop explains the fundamentals of business travel for Ohio State; covering the Travel Policy and specific travel resources for developing a travel budget and initiating the Travel Request for Authorization. In addition, the session includes a demonstration of travel booking through the university's Travel Agency for Individual Business Travel and their online booking tool for air, hotel and rental car. The introductory workshop is geared to the new traveler, arranger or those participants interested in a refresher in the basics of traveling on behalf of Ohio State.
See full article for details about the Advanced workshop as well as registration information for both sessions.
One of the most common questions raised since the start of the travel initiative relates to what to do if you believe that you have found airfare with a lower price than what you can find through CTP or their online booking tool (Concur).
In the vast majority of cases, flights booked through CTP or their online booking tool Concur cost the same or less than they would through third-party websites. But if you believe you have found a fare that has a better advertised price than through a quote from a CTP full service agent or the online booking tool (Concur), the Travel website explains how to use the Airfare Price Match Request Form to seek a review.
If you need to reach an agent during business travel, resources are available that provide that critical contact information:
Review your Travel Itinerary provided by CTP/Concur, which displays contact information in the header of the itinerary. Browse to the Travel Office website, which hosts a page containing all agency contact information . Pull up the Ohio State app on your mobile device, which now provides agency contact information (simply search by "travel").
Concur, the premier online booking tool in higher education, allows users to research fares, adjust selection parameters, and finalize their booking with an authorized T#. To assist users, the Travel Office has published a series of Training & Resource Guides on the Travel website:
Completing Your Profile in Concur Assigning a Travel Assistant in Concur Booking Airfare for Yourself Concur Tips & Tricks Avoiding Basic Economy Fares in Concur Optimizing Concur Flight Search Results
Since March 1, fees for booking a flight have been reduced by up to 20 percent, and after-hours service has been upgraded for individuals traveling on university business. The new, dedicated after-hours line is available at 1-833-200-0261 on weekends, holidays and from 7 p.m. to 8 a.m. EST, Monday through Friday.
PCards that were issued in 2016 will expire in April 2019.
The replacement cards will be bundled by each College/VP Area and made available for pick-up by your Senior Fiscal Officer or a designee. It's estimated that these cards will arrive by the second week of April. A separate notice with more specific information regarding the pick-up dates and location will be sent to your college's SFO and Service Center Manager in the coming weeks. If you have questions, please contact the PCard Office at 292-9290 or firstname.lastname@example.org .