A university-wide review of the PCard clearing account (61206) in the General Ledger reveals that funds across many college/departments continue to show balances from FY19 activity. These balances represent unreconciled transactions on PCards assigned to the college/department units. It is critical that all charges in the PCard clearing account be reallocated to the appropriate expense account by fiscal year end.
The university launched a new travel initiative that went into effect on August 1, 2018. With this initiative, individuals traveling on university business must book their flights through Ohio State’s contracted travel agency – Corporate Travel Planners (CTP).
With an authorized T#, travelers/arrangers must book individual business airfare directly with a CTP full service agent or in the online booking tool ( Concur ). Airfare must not be purchased with university issued PCards (Department, Service Center, Individual, or GET Cards). PCard transactions will be reviewed for compliance.
The Office of Business and Finance requires active PCards be cancelled upon the departure of the Card Manager/Cardholder. These accounts must be cancelled upon employee transfer (to another department within the University or another job whose duties do not include those related to a PCard) or termination of any kind (including retirement and involuntary/voluntary termination). In these situations, follow the steps outlined in the full article.