Effective July 1, 2022, only one prepaid credit card is available to select when purchasing airfare through the contracted travel agency (Corporate Travel Planners) or their online booking tool (Concur).
Units will no longer be impacted by independent calculations of sponsored sources that have earned rebate by card selection errors for airfare. After airfare is purchased on the university’s prepaid credit card and processed on an approved Expense Report, OSP will identify expense lines that contain grant worktags and process a journal on a monthly basis to credit the expense from rebate earning restrictions. There may be a delay between when the initial expense post and the rebate credit.
Beginning in July 2022 and annually thereafter, the Travel Office will be conducting the Spend Authorization Mass Close process to release pre-encumbrances on aged Spend Authorizations.
Eligibility for mass closure is based on the return date on the Spend Authorization header being at least 1 year prior to the Mass Close process date (e.g., any Spend Authorization with a return date of July 2021 or before).
To ensure proper closure of open and aged Spend Authorizations, units must take the following actions by July 15 :
Cancel any “ draft ” or “ in progress ” Spend Authorizations that are not intended for approval Cancel any “ draft ” or “ in progress ” Expense Reports that are not intended for approval
Airfare purchased through Ohio State’s contracted travel agencies and charged to the university’s ghost card must be moved to the appropriate FDM (worktags) through an expense report.
Effective July 1, 2022 (FY23), Airfare transactions that are charged to the university’s ghost card with Corporate Travel Planners (CTP) or Concur will be submitted on an expense report by the Travel Office. Review the full NewsLink article for Travel Office expense report details and unit responsibilities.
All new applications for a PCard and/or requests for replacement due to loss/fraud will be available for in-person pick-up at 901 Woody Hayes (Blankenship Hall) effective September 1, 2021. Cards requested on or before August 25, 2021 will be routed to the location referenced on the application or as discussed with the PCard Office. See full NewsLink article for details.
Business and Finance has a new travel curriculum available in BuckeyeLearn. Learners are able to add all the modules to their transcript in one curriculum or search for and complete the individual pieces as needed. The course is primarily intended for travel arrangers and travelers who want more information regarding the travel process. The modules are broken into the steps of the travel lifecycle. See the full NewsLink article to review the module details and access the full Travel curricula link.