As we move towards our new enterprise system, our PeopleSoft account structure will shift to Foundation Data Model (FDM) values in Workday ( enterprise-project.osu.edu/fdm-overview ). During this transformation, User Defined in the PeopleSoft account structure will be replaced with other values. To ensure a smooth transition, we are changing the process for creating a User Defined value. The request for a new User Defined value will follow the same process for requesting other new chartfield values. The form for making requests can be found here: controller.osu.edu/forms/forms.shtm#chartrequest .
The Controller’s Office will be reviewing User Defined requests to ensure they will translate smoothly during the data conversion process of the Enterprise Project.
Data from Ohio State’s current systems are informing Enterprise Project decisions related to process design and system configuration. One of the long-term goals of the project is to instill a data-driven institutional culture. This translates into leveraging data insights for guidance and sound decision-making. The Business Process teams that support each functional area of the project (Finance, Human Resources, Payroll and Student) include an embedded data scientist. Read on to learn how data scientists are supporting multiple project teams with information and trends.
Additionally, the project has moved into its next phase, Configure and Prototype. The key activities of this phase include building business processes in Workday, building system integrations and developing role-based training curriculum.
The Enterprise Project recently launched an e-newsletter to inform the Ohio State community about the project’s work. The Enterprise Project Digest will be sent monthly, and all employees interested in additional information are encouraged to subscribe . Check out the January edition , which featured an update from the project director, an introduction to Workday and a terminology section that decodes the Foundation Data Model.
Employee recruiting and hiring processes were identified by university leadership as areas that could further the university's operational excellence. Through focused business process transformation workshops, a team of HR representatives from across Ohio State discussed the current state of recruiting and hiring, and then envisioned the ideal future state. Read more to learn about the key elements of the recruit-to-hire future state .
As the Enterprise Project’s business process transformation and system implementation efforts progress, the latest news and updates will be posted under the project website’s News section . During the Architect phase, a number of articles will summarize the ongoing business process transformation workshops and design sessions . These are key Architect phase activities, during which dedicated staff are co-creating the university’s future state business process.
Additionally, a group of project representatives recently attended Workday Rising. The annual conference provided Ohio State with an opportunity to present lessons learned thus far and connect with other Workday clients. Read the full article on the project site for more information.
The Enterprise Project convened a community forum on Thursday, September 21, to provide information on the project’s second phase. The Architect Phase Community Forum featured remarks from the project’s Executive Sponsors, an overview of phase goals and summaries of the strategic direction for each area. See the full article on the newly refreshed Enterprise Project site for more details, including answers to audience questions posed to the Executive Sponsors and project leadership.
The Enterprise Project is a business process transformation and system implementation that will leverage Workday and other enterprise technologies to enable Ohio State’s mission and strategic plan. A new Enterprise Project website was recently launched to better meet the university and Wexner Medical Center’s information needs.
explore customized audience pages for project information specific to your role as Managers or Staff , Leaders , Faculty or Physicians , Students or Core Users for one of our administration systems. review the About section for a project timeline and charter (for those seeking more details). acclimate yourself to new project terms through the Glossary or explore the Answers to Frequently Ask Questions page to read what questions your colleagues are asking. check out video clips on the Media page to see and hear university leaders explain the importance of this highly collaborative project. review previous event recordings to learn about project progress. peruse the Communication Toolkit for ready-made communication items that you may use to share within your organization.
Still not finding the information you need? Use the convenient Contact Us form to send your questions or comments. You may also send an email to the enterprise-project@osu.edu address. One of our subject matter experts will respond to your inquiry.
Please join Enterprise Project Executive Sponsors (Provost and Executive Vice President Bruce McPheron, Senior Vice President and Chief Financial Officer Geoff Chatas and incoming Senior Vice President for Talent, Culture and Human Resources Susan McGarry Basso) and Enterprise Project leadership on Thursday, September 21 , from 2 to 3:30 p.m. for an Architect Phase Community Forum. This event will take the place of the originally announced August 8 Enterprise Project event.
Event location and other details will be shared soon and a save-the-date will be emailed to past Enterprise Project event participants, who are encouraged to share the invitation with others. Please contact enterprise-project@osu.edu with questions.
