Please note that the equity roll-forward of FY26 beginning equity balances will not occur until after second close, which is at 5 p.m. on the evening of July 18, 2025 . As a result, reporting will not display beginning balances until the equity roll-forward process is complete.
Initial FY26 payroll commitments are scheduled to be run on June 21, 2025 . Please be aware that due to system limitations, FY25 payroll commitments will not zero out until an integration with a journal source of "Payroll Encumbrance Accrual Reversal" runs (tentatively scheduled for July 7, 2025). Correcting entries for any over liquidations will also post on July 7, 2025 . See full post for more details.
New custom validations have been implemented for accounting journals for The Ohio State University ONLY. The following journal sources are excluded: Central Correction No ACP, Conversion, Supplier Discount, and Capital Expense Reclass. See the full post for a list of validation rules.
Effective April 1, 2025 , the Deposit of Funds policy and Petty Cash Funds, Change Funds, and Cash Advance Payments policy (formerly named the Cash and Cash Alternatives Payment Methods policy) have been revised by the Office of Business and Finance. These polices provide updated guidance on how units should manage their cash activity.
Sources and Uses by Cost Center will be updated the week of Monday, March 24 . Pre-encumbrance activity will be added to the Encumbrance column so both are captued within the same column. The column name will change from Encumbrance to Pre-Encumbrance/Encumbrance.
Effective the week of Monday, February 24 , the "Payroll Accounting Adjustment Status" report will have some enhancements made to its prompt functionality. First, this report will include "Initiated By" as a prompt. Secondly, the prompt functionality for Current Expense Worktags and Proposed Expense Worktags will change to look at what is entered in either prompt.
Below is a brief example using two PAAs.
Current worktags are in CC12345 and the proposed worktags are in CC45678. Current worktags are in CC45678 and the proposed worktags are in CC12345.
In the "Payroll Accounting Adjustment Status" report prompts, you can now enter CC12345 in the Current Expense Worktags and CC12345 in the Proposed Expense Worktags and BOTH of the PAAs listed above return. Prior to this change, you would have needed to run two separate reports to get the intended data--one report run where CC12345 was in the Current Expense Worktags and a second report run where CC12345 was in the Proposed Expense Worktags.
Effective the week of Monday, February 24 , a prompt for "Prior Worktags" will be added to the "Accounting Adjustment Status - OSU" report. This particular prompt will use the "or" logic so that if a value is entered in another prompt, such as Proposed Organization, the results will return adjustments that have the proposed organization OR the prior worktags entered in the prompt. This is similar to the change being implemented for Current Expense Worktags and Proposed Expense Worktags on the Payroll Accounting Adjustment Status report.
The specifc reports listed in the full post will be updated during the week of Monday, February 24 to enhance user ability to analyze expenses. Current state, these reports have the ability to expand directly from the ledger account value into all Spend Category detail lines. This update will group the Spend Categories into groupings determined in the All Spend Categories hierarchy. Reports will populate level 5 of this hierarchy with the ability to further expand to detail line items if needed. The hierarchy groupings can be viewed in the “Spend Categories – FDM Values" report.
Spend category hierarchies (level 5) will be updated to create logical groupings of expenses. These groupings will help provide a level of visibility that is inbetween the high-level Supplies and Services view, and the granular spend category level. Below are a few examples of logical expense groupings the changes will create.
Computer, Audiovisual, and Copying Services Maintenance and Repair Services Financial, Accounting, and Legal Services HVAC, Electrical and Electronic Components
Once the hierarchy changes are made, the "Sources and Uses - Variance Analysis" report will be updated to bring in the level 5 spend category hierarchies. This will allow you to expand supplies and services and view spend associated with the updated hierarchies. You will still have the option to drill/expand to view at the individual spend category level if you have the need.
