NewsLink Articles
FY20 Receipts Deadline for Capitalized Assets and Tracked Non-Cap Assets
Asset Coordinators must enter receipts for capitalized assets and tracked non-capitalized assets into the Financials system by Friday, June 26 for the assets to be applied to FY20.
In addition, the Asset Management panels in the Financials system will be unavailable from 5 p.m. on Monday, June 29 until 7 a.m. on Wednesday, July 1 in preparation for the annual PIER report processing.
Direct any questions to Asset Management at assetmanagement@osu.edu or 614-292-6048.
Asset Coordinators - FY20 Physical Inventory and Equipment Review (PIER) Prep
Fiscal year-end is just around the corner, so now is the perfect time to start preparing for your 2020 Physical Inventory and Equipment Review (PIER) report. To make the review and submission process easier, here are a few things you can do prior to year-end:
- Make sure each asset has a current building/room location, tag number, and custodian name in the Financials system.
- Record new assets as received in the Financials system.
- Submit any necessary retirement, transfer, or surplus forms. Forms received after June 26th will be processed in the new fiscal year, and therefore will not be reflected on your 2020 PIER report.
To view an accurate representation of your unit’s current "in service" assets, you can run the AMB100DW – On-Line Assets and Equipment report in eReports to determine what changes need to be made.
Direct any questions to Asset Management at assetmanagement@osu.edu or 614-292-6048.
Disclaimer: The review and reporting period scheduled for the FY20 PIER is subject to university decisions made in the coming weeks as it relates to COVID-19. Asset Coordinators will be notified of any adjustments to the current schedule or process.
Ohio State Offers Free Anti-Virus and Security Tools for Personal Devices
Employees want to protect their personal computers and devices, particularly if they are using them to perform work tasks. Avoid paying out-of-pocket. Ohio State offers opportunities to earn free anti-virus and security tools for personal use through the Cybersecurity for You (C4U) awareness platform. As you earn rewards, learn how to protect yourself while working from home. Share with co-workers. Visit c4u.osu.edu.
5/16 Maintenance and downtime for the HR system and related applications
During the weekend of Saturday, May 16, OCIO technicians will be performing maintenance that will affect the HR system and related applications.
From 5 p.m. to 11:59 p.m. on Saturday, May 16, the PeopleSoft Human Resources, eTimesheet, and eLeave applications will be unavailable.
Check the System Status page for any changes to this work. Questions regarding this planned maintenance should be directed to the IT Service Desk by calling 614-688-4357 (HELP), emailing servicedesk@osu.edu or visiting Self Service. Please reference change number CHG0054610.
Workday Timeline Update
The Enterprise Project schedule has been updated to reflect a six-month Workday timeline extension. Workday HR and Payroll will go live on January 3, 2021. Workday Finance and Supply Chain will go live on January 7, 2021. The university’s Workday Student timeline remains unchanged, with implementation planned to begin in summer 2023. An overview of these dates and other important information is available on the Enterprise Project website.
GFA Key Dates Summer Term 2020
This article shares information about key dates for Summer Term 2020 tuition assistance processing, along with links to OHR's tuition assistance page and details from the Graduate School about graduate student fellowships, funding and awards.
Access this link for...
May GL Monthly Close
The May General Ledger monthly close deadlines are as follows...
May 2020 PCard Reallocation
The reallocation deadline for May 2020 is Thursday, May 28.
PCard COVID-19 Updates
In response to the university’s COVID restrictions, the PCard Office has made some adjustments to ensure access to critical PCard resources while we work remotely.
- Use of Card: As a reminder, use of the PCard is restricted to business purchases only. Consult with your fiscal officer prior to use to the PCard.
- Statements: Effective 4/1/20, all paper statements will be sent to the cardholder’s email address (as referenced on the original application). The sender will be ActivePay.Notices@PNCActivePay.com – be sure to check your junk folder in case it is recognized as spam by the inbound server.
- Cardholders are responsible for providing copies of the statement to Service Center Administrators/Reallocators as needed.
- Statement information is also available through the Transaction Report (132APU) in eReports.
- New Cards: Applications for new PCards will be considered based on critical need and may be prompted for additional information for card delivery. Continued to follow normal instructions when completing the application process.
- Expiring Cards: Cards that are scheduled for renewal in 2020 will be issued as directed by the Service Center.
- Renewal cards for April were distributed to most Service Center Managers at the onset of remote work. If you’re card is expiring on 4/30/20 (and) you have not received your renewal card (and) you need the card for business essential purchases – contact your Service Center Manager or the PCard Office for alternative delivery options.
- Renewal cards for May and thereafter will be directed to alternate delivery addresses as coordinated by the PCard Office.
- Fraud/Compromise: With the onset of COVID, expect to see increased impact from fraud/compromise. Monitor your card’s transactions and report/dispute suspicious transactions. Transactions marked as suspicious by the bank will verified through the cardholder and may result in a temporary hold or cancellation of the card as necessary.
Please contact the PCard Office at pcard@osu.edu or any additional questions.
FY20 PIER Update
Due to COVID-19 and the limitations presented with access to assets, the FY20 Physical Inventory and Equipment Review (PIER) will be cancelled for the previously slated April 30, 2020 deadline.
The FY20 PIER will be rescheduled to start on July 1, 2020, with a deadline of August 31, 2020.
Units that submitted FY20 PIER certification forms that were accepted as complete by Central Asset Management Office as of April 10, 2020 will be given credit for those submissions. You will be notified in writing if your submission meets this status.
Key Reminders:
- OCIO has removed the old FY20 PIER reports (run date of 2/28/20) from eReports
- Old FY20 PIER reports (run date of 2/28/20) will not be accepted moving forward
- Updated FY20 PIER reports will be uploaded to eReports on 7/1/20.
- Central Asset Management will send a notification with instructions on 7/1/20 when the updated FY20 PIER reports are available for download.
Please contact Central Asset Management at assetmanagement@osu.edu if you have any questions.