Workday will be unavailable due to planned quarterly maintenance on Saturday, May 20, from 2 a.m. to 1 p.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink post.
Workday will be unavailable due to planned monthly maintenance on Saturday, March 4, from 2 a.m. to 9 a.m.
Kronos and external dormakaba time clocks will be available, but employees using Workday to clock in and out should enter their hours once Workday is available again.
Health System Supply Chain users should note important information contained in the full NewsLink post.
The first of Workday's two major releases in 2023 of enhancements and new functionality is scheduled to move to production on Saturday, March 11, from 2 a.m. to 5 a.m. Workday will be unavailable during the maintenance period.
Many of the changes coming in this release will not be immediately noticeable. A Workday 2023R1 job aid is available in the Administrative Resource Center (ARC) that explains the changes that will be noticeable, in more detail. Review the full NewsLink post for more information about the maintenance.
On Thursday, June 9, from 12-12:45 p.m., join a virtual session focused on improving competencies around Workday reporting. This session will focus on the OAA - Academics report and ways to use that report to answer common business questions in academics. In addition, the data analytics team will be available to answer questions from attendees on reporting topics. It will also be recorded and shared. If you have questions, please contact Emily Noble . If you were unable to make it to one of the Office Hour sessions, you can find the recordings on the HR Office Hours teams channel under the Files tab.
Workday has two major releases of enhancements and new functionality annually, and the next release is March 12. This update includes a new search feature on the external careers site that allows a split view so applicants can view job details without leaving the search results page.
While this will primarily impact our external job applicants, the HR community needs to be aware of the changes should they receive questions.
Changes include:
New look and feel of the external career site starting March 12. Workday now appends the search filter/keywords to the end of the URL allowing for a direct link to filtered search pages, providing HR Recruiters with the ability to directly advertise specific filtered positions for their area(s). The page will retain the search criteria after clicking into a posting providing a split view, whereas before, the applicant had to reenter the search upon returning to the search page.
Workday has two major releases of enhancements and new functionality annually. The second release of 2021, named 2021R2 by Workday, is scheduled for Saturday, September 11, from 2 a.m. to 6 a.m. Workday will be unavailable during the maintenance period.
Many of the changes coming in the release are behind the scenes and will not be immediately noticeable. A Workday 2021R2 job aid is available in the Administrative Resource Center that explains the system changes that will be noticeable in more detail .
Beginning on Friday, May 24 , delegation will be enabled on several Workday business processes. Prior to this change, delegation was only enabled on time tracking and financial business processes. These changes will make the functionality available to human resources business processes.
If you have a step in the process, you will be able to use the "Request Delegation" task to temporarily delegate your work to an appropriate individual because you will be out of the office or otherwise unavailable to complete or approve transactions in Workday. Delegation will be available for the business processes listed below. See the full post for a delegation job aid link as well as more details about the benefits of this expanded functionality.
Add Additional Job Assign Costing Allocation (Cost Center Manager was added with the position control project) Change Job Change Organization Assignments for Worker Create Payroll Accounting Adjustments Edit Position Edit Position Restrictions Job Requisition Offer Period Activity Pay Request Compensation Change Request One-Time Payment
Effective May 24, 2024 , a revised interim Earnings Operations policy will be issued. Changes were made to advance compliance with current Office of Management and Budget Uniform Guidance, the authoritative set of rules and requirements for federal awards management, and thereby reduce the risk of waste and misuse of federal funds. These changes are listed below.
Refreshing the definitions of the different types of earnings operations. Requiring earnings operations to use the proper accounting processes. Requiring earnings operations to post their fees publicly. Providing guidance around the tracking and recording of capital assets. Requiring ERIK approval of any earnings operation that plans to charge federal grants.
To compliment the changes in the policy, a training on Earnings Operations is available in BuckeyeLearn.
Below are details about reporting changes as of May 20. See the full post for specific details about the changes.
Supplier Invoice Reports Updated to replace Deprecated Field: Several reports have been updated to remove deprecated field Supplier Category and replace it with an alternate field Supplier Category for Supplier. End users with saved filters will be impacted but a targeted email went out to this population on Monday, May 13.
Coming Soon: UNIV Remaining Encumbrances - Requisitions, POs, Spend Authorizations: A new report will soon be released to help end users identify transactions and their encumbrances that will roll forward add the end of the fiscal year. The new report is called "UNIV Remaining Encumbrances - Requisitions, POs, Spend Authorizations."
Project Sources and Uses Updates : The Report Project Sources and Uses has been updated and enhanced. Users with saved filters may need to use the "Manage My Saved Filters" task to update their filter to the new Time Period to prevent it from being overridden when using a saved filter.
As part of fiscal year-end planning, the annual supplier inactivation project will be transacted in Workday. There are 4,287 supplier candidates to be inactivated. These are suppliers with no invoices or purchase orders in the last thirteen (13) months. This analysis and review were performed by team members from Campus, Office of Sponsored Programs, and Wexner Medical Center. If you have any questions, contact Supplier Maintenance at BF-PRSM-WEBFORM@osu.edu .