During the week of December 11, enhancements will be made to select Buckeye Buy items that will allow the commodity code to automatically populate on purchase requisitions. During the transition, requests to add or update affected items will be held until maintenance is complete. The estimated maintenance complete date is Friday, December 15 .
For UNIV purchases only - If the commodity code is not automatically populated, the commodity code field is not required.
To improve transparency into the supplier invoice request process, the Service Center Lead Approval step will be moved up in the business process from the supplier invoice where it currently resides to the supplier invoice request, keeping it streamlined within the same business process. This change is to improve transparency and align with other similar financial transactions in Workday.
These changes are targeted to be implemented into Workday on November 1 . If transactions are not approved in a timely manner there could be a period of time where they will not have the Service Center Lead approval. Units are requested to review and cancel "draft" supplier invoice requests that are no longer needed by October 31 . Additionally, units should request to move "in progress" transactions along to ensure all approvals are met. The OTDI Enterprise Business Solutions (EBS) team will also be granting Service Centers access to close supplier invoice requests effective October 26 .
Our warehouses have thousands of items including beverages, breakroom supplies, buffers, chemicals, copy paper, gas cylinders, gloves, lab supplies, nitrile, office products and OSU branded items.
Read the full post for instructions on performing a quick and effective search of Ohio State Stores products available to order through Workday.
OSU Surplus now offers a catalog in Buckeye Buy for small, medium, and large internal transfer deliveries to Columbus campus locations. A special request line is also available in the catalog. Contact OSU Surplus at surplus@osu.edu with questions.
As previously communicated , to avoid potential accounting issues, please do not approve any requisitions, supplier invoices, purchase orders, change orders, or expense reports after noon on Friday, June 30, 2023 . It is highly recommended to have everything approved on Thursday, June 29, 2023. These activities may resume on July 1. To ensure that POs are included in the 6/30 roll-forward, change orders not processed by close of business on June 29, 2023 will be cancelled by Ohio State Purchasing.
Create “My Lists” (Favorites) in Buckeye Buy - This functionality has been retired with the new Workday ordering process. Supplier- Round-trip set-up & Maintenance - Procurement Professional - This functionality has been retired with the new Workday ordering process. Create a Requisition Using the Requisitions Application - This information has been combined into the Create a Requisition to Procure Goods and Services job aid.
Changes to Buckeye Buy are now live! The job aids associated with ordering goods and services are now updated in the Supply Chain section of the Administrative Resource Center (ARC). For a list of updated job aids, view the list in a previous NewsLink article .
Now that we are live with the new ordering process, there are a few reminders to share including a comparison of the former requisition process with the new requisition process via the Workday Requisition Crosswalk and a few recorded demos of the new process. See the full NewsLink post for these details and more.
In order to improve the Workday purchasing experience for end users, on Monday, May 8, the SC99999 spend category will be renamed from:
OFFICE USE ONLY - Do Not Change (SC99999) to *Do Not Know (SC99999)
This renaming allows for this spend category to default as the first selection option when Spend Categories are searched in transactions.
Please note, Service Center employees and Health System buyers will continue to verify that the correct spend categories are applied to non-catalog requisitions as a part of requisition processing. There are no changes to the approval process.