New Employee Login Procedure Adds Extra Layer of Security

Beginning Monday, September 12, multi-factor authentication will be added to the Employee Self Service (ESS) system within Human Resources. BuckeyePasswill provide a second layer of security by requiring not only a password and username but also a numerical code that is sent to the user. You may already be using multi-factor authentication to log in to other accounts, at your bank, email or social media sites.

Why do we need BuckeyePass?

Cybercriminals are smart, they want your information and they are continually inventing new ways to get it. At some businesses phishing schemes have compromised an employees password, allowing the employees direct deposit payroll to be diverted to the cybercriminals account.

This specific threat is one of the reasons we chose the Employee Self Service (ESS) system as the first all employee service to receive multi-factor protection. Employee Self Service includes personal data related to paychecks, benefits and leave. You will also log-in to ESS to update your benefits during Open Enrollment later this autumn. This timing is especially critical because of the following key dates, when we expect many employees to be using this security feature for the first time:

  • Friday, September 16 - Annual Merit Compensation Process (AMCP) for biweekly pay and first biweekly pay following implementation
  • Monday, September 19 Medical Center recent new-hire benefits enrollment (first occurrence following implementation)
  • Friday, September 30 - AMCP for monthly pay and first monthly pay following implementation
  • Tuesday, November 1 - Open Enrollment

Don't forget that there is as an extra incentive to sign up early. Any employee who registers between August 22 and September 9 will be automatically entered into a drawing to win an iPad.

How does it work?

  • Start by enrolling at
  • Choose how you want to receive your authentication code that will verify your identity:
    • Mobile app (app provided by Duo)
    • Text message
    • Telephone call
    • Hard token (in very limited circumstances)
  • After September 12, when you access ESS information, you will first enter your Ohio State username (lastname.#) and password
  • After youve entered your credentials, a security code will be sent to you by whichever method you chose during your BuckeyePass enrollment
  • Enter the enrollment code as a second identification step and youll be logged in to ESS

Users who need help using BuckeyePass can visit or call 614-688-HELP (4357).