Restricted Data in Attachments

As shared earlier, when using any of the university's eApplications systems (eTravel, eRequest, HR Action, etc.) that allow for the attachment of files, it is important to remember to remove any restricted data from the attachments.

Restricted data requires the highest level of protection due tolegal, regulatory, administrative, contractual, rule or policy requirements. Access to and management of restricted data is strictly limited as unauthorized use or disclosure could substantially ormaterially impact the universitys mission, operations, reputation, finances or result in identity theft.

Restricted data includes items such as Social Security Numbers, medical information and full credit card numbers. Restricted data elements should NEVER be included in any attachment.

For additional guidance, access the Office of the CIOs Restricted Data Elements page.